Project and Operations Administrator

Position Summary We are seeking a highly motivated and detail-oriented Project & Operations Administrator to support light project management activities, operational workflows, and administrative functions. This role is ideal for someone who thrives in a fast-paced office environment, can see what needs to be done, proactively executes and enjoys contributing to efficient project execution and the overall success of the business. The ideal candidate is confident in their ability to make sound decisions based on given facts, organized, technologically savvy, and capable of managing multiple priorities while maintaining accuracy and strong communication. Project & Workflow Support Assist with light project management activities to ensure efficient workflow and on-time task execution Track project-related activities, documentation, and milestones Support internal teams with coordination, follow-ups, and status updates Inventory & Purchasing Support Assist with inventory management, tracking, and documentation Request Bill of Materials (BOM) pricing from vendors and suppliers Support purchase order (PO) creation, tracking, and follow-up to ensure timely fulfillment Administrative & Data Management Maintain accurate project files, records, and documentation (digital and physical) Perform data entry and record keeping within ERP systems and supporting tools Ensure project and operational data is organized, current, and accessible Communication & Coordination Communicate clearly and professionally with internal teams, vendors, and stakeholders Support cross-functional collaboration through written and verbal communication Escalate issues or delays appropriately while maintaining accountability Technology & Business Acumen Utilize ERP systems, Excel, and other business technologies effectively Understand basic business operations, cost drivers, and project profitability Identify opportunities to improve efficiency, accuracy, and workflow processes Required Qualifications Experience working in an office environment in a similar coordination, administrative, or project support role Strong organizational skills with excellent attention to detail Proven ability to multitask, prioritize, and manage competing deadlines Excellent verbal and written communication skills Proficiency with ERP systems, Microsoft Excel, and general office technology Understanding of project workflows, filing systems, data entry, and record management Salary is commensurate with experience. Preferred Skills & Attributes Basic project coordination or light project management experience Familiarity with inventory management and purchasing processes Self-motivated, proactive, and eager to contribute to a dynamic team environment Strong problem-solving skills and continuous improvement mindset Company Overview Founded in 1950, SMC is a trusted leader in electrical distribution and industrial automation solutions. We partner with OEMs, End Users, System Integrators, and Contractors to help facilities optimize every aspect of their business — from design and implementation to long-term support and training. As a leading Industrial distributor, SMC helps manufacturers modernize their operations with world-class products, technical expertise, and a service-first approach. How to Apply Please submit your resume if this sounds like the position for you. SMC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. SMC makes hiring decisions based solely on qualifications, merit, and business needs at the time. As part of the hiring process, SMC will provide new employees with a copy of the company’s written Pre-Employment Drug Testing Policy Statement. According to the company policy, it is SMC’s right to require employees to submit to a test for the presence of drugs in their system prior to employment and at any time during employment, to the extent permitted by law. SMC is a Drug-Free Workplace and a positive result for the drugs tested may be grounds for termination from employment. Any offer of employment may be contingent upon satisfactory drug testing. Pay: $45,000.00 - $60,000.00 per year Benefits: 401(k) Dental insurance Employee discount Health insurance Health savings account Paid time off Vision insurance Work Location: In person