Payroll & Benefits Specialist

Make an impact where accuracy, service, and people intersect. We are seeking a detail‑oriented and service‑driven Payroll & Benefits Specialist to play a key role in delivering accurate payroll, seamless benefits administration, and outstanding support to our employees. This is an ideal opportunity for someone who enjoys working behind the scenes to ensure employees are paid correctly, benefits run smoothly, and systems work effectively—every time. In this role, you’ll collaborate closely with Finance, HR Business Partners, vendors, and employees while maintaining the highest standards of confidentiality, compliance, and customer service.What You’ll DoPayroll AdministrationProcess accurate and timely biweekly payroll for all employees and quarterly compensation for Board membersEnsure compliance with federal, state, and local payroll and tax regulationsPartner with Finance and HR to maintain accurate employee payroll and benefit dataRespond to payroll‑related inquiries with professionalism and precisionComplete wage verifications and support external payroll‑related requestsAssist with payroll audits and tax/setup accuracy reviewsBenefits AdministrationFacilitate benefit orientations and conduct 1:1 benefit election meetingsSupport employee self‑service enrollment and respond to routine benefit questionsManage benefit enrollments with third‑party vendors and ensure timely updatesAdminister qualifying life events, benefit terminations, and COBRA processesReconcile monthly benefit invoices and resolve discrepanciesProcess quarterly wellness reimbursements and maintain required documentationCompliance & Reporting SupportAssist with ACA reporting and related compliance auditsPartner with HR Business Partners on leave administration and payroll coordinationConduct data audits and prepare payroll and benefit reports as requestedSupport system administration by running reports, assisting with system updates, and coordinating with vendors to ensure optimal system performanceEngagement & WellnessSupport annual benefits education and wellness programming in partnership with the Total Rewards SpecialistServe on the Wellness Council, helping connect benefit offerings to employee needsPlay a key role in Annual Enrollment, including system testing, reporting, and employee supportWhat You'll Bring3+ years of payroll experience; some benefits experience strongly preferredStrong analytical skills with exceptional attention to detailAdvanced Excel skills and proficiency with Microsoft OfficeExperience with HR platforms (UKG or similar preferred)Excellent interpersonal, verbal, and written communication skillsProven ability to handle confidential information with discretionSelf‑motivated, proactive, organized, and accountableFPC or CPP certification preferred (or willingness to obtain)Location: This is a hybrid role out of our Portland, ME office.MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. Additionally, we are committed to providing an inclusive and accessible recruitment experience for all candidates. If you need a reasonable accommodation during the interview process, please contact us at hr@memic.com.To ensure an equitable and authentic interview process, candidates should not use AI or chatbot tools during the live interview or phone screen. We welcome any preparation you choose to do beforehand, but all responses shared during the interview must be your own.Note: MEMIC does not offer Stem-OPT EAD Extension for this role.MEMIC's Job Applicant Privacy NoticeCheck out our benefit offerings here!