Program Management Analyst

NextGen Federal Systems is currently seeking a Program Management Analyst to support the US Marshals Office.Duties And ResponsibilitiesAct as primary Point of Contact (POC) for all Program inquiries, financial matters, and administrative supportProgram Operational Support:Assist on memorandums, policy and Standard Operating Procedures (SOP) at the direction of the Chief Inspector AWS IIICompile weekly and annual statistics related to the video programAssemble necessary documentation for submission to the Training Division for video related training programsOversee and manage the Program Request Tracker, ensuring accurate tracking and timely updatesAssist Chief Inspector AWS III with electronic records management using agency-specific software, ensuring proper organization and complianceGather, identify, and analyze information derived from Law Enforcement databases to generate operational and intelligence reports as neededFinancial Support: Maintain and monitor AWS Spectrum funding; ensure funds are used in accordance with AWS III Spectrum Auction guidanceInput and reconcile financial transactions into United Financial Management System (UFMS)Prepare and generate financial status reports, ensuring accuracy and timely deliveryPrepare requisition documents for procurement of supplies, service and equipmentReview funding requests for accurateness and necessary approvals prior to obligating moneyWork closely with USMS management to ensure accruals and obligations are accurateVerify payments sent via the Invoice Processing Platform (IPP); research and resolve problems with invoices and ensure proper paymentServe as a POC with any Vendor-related/payment issues, with the ability to analyze issues, communicate effectively with vendors when complications or errors arise, and resolve them promptlyReview all vendor invoices for accuracy; POC for invoices in disputeRequest signatures on AWS III and other USMS invoicesConfidential Record Keeping and reporting requiredUSMS Property Officer: Serves as Accountable Property Officer for all VSU equipmentResponsible for ensuring property is assigned and recorded properly using Updated: 1/31/2025 USMS Property Asset Control Enterprise System (PACES)Maintain and monitor vehicle fleet records; to include gas logs, credit card transaction reports, registration requirementsSpecialized analytical work in managing, regulating, coordinating, or otherwise control over supplies, equipment, or other materialPrepare property reports for current and annual inventory inspectionsResponsible for the proper retention or disposal of equipment for excessOther intelligence and technical duties as assigned by the Chief Inspector AWS IIIPosition RequirementsAbility to obtain and maintain a Top Secret Clearance. Experience in project, financial, or program managementProficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)Experienced in using mapping software such as Google Earth, ArcGIS, etcSkilled in using PDF editing software (e.g., Adobe Acrobat Pro)Experienced in using and managing SharePoint, records management systems, and intranet page designProgram Operational Experience: Prepare and edit various types of written correspondence to support program needsReview and assess documents submitted for completeness, accuracy, and complianceConduct statistical analysis and evaluate program performance in relation to operational goalsCollect, analyze, and present findings to management, offering recommended solutions to address challengesProvide analytical support by utilizing law enforcement databases and software toolsAnalyze data to identify issues and resolve problems in accordance with US Government procedures and guidelinesProvide administrative support to branch offices, adhering to US Government administrative practices and standardsGather and analyze data from federal, state, and local law enforcement sources, as well as public recordsFoster and maintain strong working relationships with US Government personnel, contractors, agency staff, and vendorsFinancial Experience:Assist in maintaining and monitoring budget for program by providing accurate information to managementAssist in maintaining suspense systems for invoices, identifying past due and outstanding items ensuring due dates are metWork with management to ensure accruals and obligations are correct by generating financial reportsAssist in funds transfer using various databasesProven experience in inventory management, ensuring accurate tracking, organization, and control of stockStrong background in electronic records management, with experience maintaining and organizing digital files in compliance with relevant standards and policies. Desire SkillSelf-motivated and proactive, able to work independently while collaborating effectively within a teamStrong interpersonal skills with a sense of responsibility and reliabilityExcellent communication skills, both verbal and written, with a strong ability to document processes and information clearlyStrong analytical and problem-solving skills, with a keen eye for identifying and addressing challengesMeticulous attention to detail, consistently following established processes and guidelinesEffective time management abilities with the capacity to prioritize tasks and meet deadlines efficientlyAbout NextGen: NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client’s organizational performance.We have established and foster a corporate culture where we: Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure Communicate the importance of our mission and our employees’ contributions to it, ensuring they understand how their job role contributes to the greater good Openly promote and communicate our ideas for change and adaptability Strive to achieve results as an organization Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors Value the talents and contributions of our employees as the key factor for our success Create an environment where people can engage at all levels Encourage people to take risks and allow them to make mistakesEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities.RefID: A01