Executive Assistant

Executive AssistantAt Wycliffe Bible Translators, your work is more than just a job. As an executive assistant in the Offices of the President (OOTP), you'll be responsible for providing high-level administrative support to Executive Leadership Team members. You will partner with the Executive Office Manager, the Chief of Staff & Strategy, and other OOTP team members to coordinate executive administrative processes and events, manage priorities, and ensure designated executives receive consistent, effective, high-level strategic support. As a strategic administrative partner, this position delivers comprehensive administrative support to executive leaders in assisting to maximize their time to advance Wycliffe USA's global Bible translation mission by managing complex calendars and communications, coordinating key initiatives and cultivating strong stakeholder relationships. As a trusted partner, you will also manage projects and serve as a liaison to internal and external stakeholders. You'll represent the Offices of the President leadership, partnering with other OOTP team members to: Uphold a culture of excellence. Carry vision into strategic operations. Strengthen cross-functional collaboration. ResponsibilitiesYou'll make an impact as you: Faithfully and regularly pray for the ongoing work of Bible translation and for people from around the world to experience transformation. Act as an organizational representative presenting the global ministry of Wycliffe and encouraging interested individuals, organizations and churches to participate in the work of Bible translation. Provide executive support to one or more designated executive leaders. Manage complex calendars and long-term scheduling while prioritizing organizational needs. Proactively anticipate needs and independently mitigate administrative and logistical challenges. Monitor executive email and follow up on key items. Draft responses as requested. Engage in effective project management that supports the chief executives and advances strategic priorities. Develop dossiers, reports, and presentations that align with branding and communication guidelines. Provide scheduling and meeting support, assisting with travel, logistics or documentation as requested. Complete routine administrative operations. Process expense reports, invoices and reimbursements accurately and in a timely manner. Manage internal and external meeting logistics, including hospitality, travel, and virtual setup. Coordinate across departments (Finance, Facilities, Housing, HR, etc.) to fulfill executive needs. Maintain awareness of the Office of the President's workflow and cross-train with other administrative staff. Assist with overall Office of the President (OOTP) administration, including support for ELT, OLT and Board-related meetings as requested. Ensure the Offices of the President remain well-stocked with hospitality supplies, beverages and snacks to support meetings and visiting guests. Perform other duties as assigned by the Executive Office Manager, Chief of Staff and Strategy and/or designated chief executive leaders. Other Requirements:Travel domestically occasionally. Occasionally, be on call after hours for urgent matters.Minimum Skill SetsThe requirements listed below represent the knowledge, skill and/or ability necessary to perform each duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions: Demonstrates desire and ability to support corporate biblical and religious goals and participate in regular work-related spiritual activities without reservation as evidenced by your active participation and willingness to pray with and for others; be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in all verbal and written, internal and external professional communications. Works well within your team by demonstrating Christ-like maturity and humility that gives appropriate credit to others where it is due. Be willing to take ownership of shortcomings and faults, admit and own mistakes, receive correction or exhortation and remain teachable with a willingness to learn and grow. Strong ability to manage competing priorities, maintain accuracy and meet deadlines. Effective verbal and written communication skills with the ability to communicate ideas and win favor. Strong interpersonal skills in relating to people at all levels of positions and diverse backgrounds. Ability to relate well to others personally and professionally, easily building and maintaining relationships within the team and other departments. Ability to manage complex projects and staff responsibilities between multiple teams/departments while prioritizing and meeting deadlines to produce quality results under pressure. Executes projects with acute attention to detail and follow-through. Understands the importance of confidentiality and works in a manner that maintains the highest level of trust with customers, staff and colleagues. Works well within your team by demonstrating Christian maturity and humility, giving appropriate credit to others where it is due. Be willing to take ownership of shortcomings and faults, admit and own mistakes, receive correction or exhortation and remain teachable with a willingness to learn and grow. Adapts to changes in the work environment, including working with diverse individuals or groups. Modifies approach or methods to fit the situation. Remains flexible and composed when facing frequent change, delays or unexpected events. Willing to adapt to changing policies and procedures and to recommend better ways of accomplishing the task when appropriate. Shows initiative to complete tasks and creatively problem-solve with a second-mile attitude. Able to work autonomously and make independent decisions. High-energy self-starter, driven to achieve results. Seizes opportunities to enhance organizational performance. Ability to anticipate executive needs, prioritize requests and align tasks with organizational goals. Ensures accuracy and thoroughness in all communications, documents and administrative processes. Proficient in programs such as Microsoft Office, Google Workspace (Mail, Calendar, Sheets, Docs, Drive, Slides, etc.) and video conferencing software such as Zoom. Ability to quickly learn organizational systems and processes. Education & ExperienceBachelor's degree in a related field plus 35 years of advanced executive administrative support experience; or an equivalent combination of education, training and experience. Nonprofit or ministry experience is beneficial. Second Language is highly beneficial, not required. Spiritual and Personal Commitments:As a religious organization and employer, Wycliffe is permitted to and does make employment decisions on the basis of religion, biblical standards and our religious beliefs. You'll be asked to: Demonstrate a personal commitment to Jesus Christ, as evidenced by your personal testimony. Identify with and participate in a church and proactively seek to grow your faith in Christ. Establish and maintain a team of prayer partners who will support you in your season of ministry at Wycliffe (minimum 3-5 partners). Actively participate in corporate prayer and devotional times. Maintain an exemplary standard of biblical ethics, behavior and conduct within Wycliffe and in your public and private life outside of Wycliffe. Agree to abide by Wycliffe's ethics, behavior and conduct standards at all times. Demonstrate Christ-like maturity in all interactions as displayed by good judgment based on biblical values and principles. Actively incorporate your faith in Christ, as well as Wycliffe's beliefs and core values, in all aspects of your daily work. Guided by your faith in Christ, demonstrate these core competencies in daily work and interactions: Faithful in following Christ. Follow Christ faithfully, allowing Scripture to guide decisions, and continually grow in relationship with God and His people. Intentional in collaboration with humility. Collaborate intentionally to accomplish work goals, demonstrating a commitment to cross-departmental, inter-organizational and cross-cultural teamwork. Agile in learning. Demonstrate a dedication to personal and professional growth within a culture that values continuous learning, individually and collectively. Excellent in stewardship. Participate in God's work, stewarding His resources responsibly with urgency and excellence. Proactive in discernment. Seek to discern where and how God is at work. Align our efforts with His purposes. BenefitsWe offer a comprehensive benefits package including: Medical, dental, vision and life insurance options for employees and their eligible dependents.