Administrative Assistant (Monrovia)

Title: Administrative Aide 3Location: Monrovia, California 91016 – OnsiteDuration: 05/18/2026 to 05/17/2027Description:Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems. Typically possesses three to four years of experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously. Performs duties of a highly confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed. May provide work direction to lower-level administrative staff in the same department or unit. High School degree and 2-4 years of office experience or equivalent, relevant experience. May require relevant college courses. Ability to coordinate the schedule of an Executive VP and other managers. Proficient in Microsoft Word, Excel, and Outlook and related software. Typing 50wpmEducation Requirement:A. High School Diploma or EquivalentDay-to-Day Responsibilities/Workload:Front office personnel coverageSupport call queue operationsAssist with order intake and assignment through DM (SRs/ FIPLCs/ CHOs/ 3rd Party Infractions) and BRP3Monitor and manage all planning inboxesSchedule and coordinate service ordersSupport with scheduling work orders in WORKITProvide backup support for PAS and administrative functions as neededGenerate and distribute management reports using tools such as Power BIRequired Skills/Attributes:Team player with the ability to collaborate effectively with othersAdaptable and able to adjust to changing priorities and tasksStrong communication skills, both verbal and writtenExcellent customer service skills with a professional approachProblem-solving abilities with attention to detailProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Experience with SharePoint and Adobe AcrobatAdvanced Excel skills, including PivotTables and VLOOKUP functionsDesired Skills/Attributes:Experience working with SAPExperience using Design Manager systems