Personnel Services Assistant

Open Access Technology International, Inc. (OATI) is seeking a professional, customer-service-oriented Personnel Services Assistant to support our Bloomington, MN location. This versatile role provides direct support across Personnel Services, Office Services, and Reception, ensuring smooth daily operations and a welcoming environment for employees, vendors, and VIP guests. This position reports 100% on-site. Starting Salary Range: $52,000.Key ResponsibilitiesPersonnel Services SupportAssist the Talent Acquisition team with recruiting coordination and administrative tasksSupport the Training Department with tracking registrations, participant lists, and schedulingMaintain detailed documentation of training attendance and recordsSend notifications via Outlook, including reminders, confirmations, and follow-upsOnboardingReception & Guest Services (Backup)Serve as backup to the front desk, providing a professional first impression for all visitorsCoordinate TravelAnswer and direct calls with professional phone etiquetteAssign badges to guests and new employeesCoordinate vendor escorts as neededSupport building security operations and monitor gate accessReport turnstile issues and respond to alarms promptlyDocument and escalate security concerns as appropriateOffice Services SupportManage meeting room reservations and ensure seamless event logisticsOversee event setup, ensuring a polished experience for VIP guestsCoordinate food orders for internal and external events, including vendor and catering logistics and requisition formsStock and manage office suppliesEnsure meeting areas remain clean, organized, and event-readyCoordinate shipments and deliveriesQualificationsAssociate’s degree required; equivalent experience will be consideredStrong attention to detail, organizational skills, and ability to multitask in a fast-paced environmentProficiency in Microsoft Office (Outlook, Word, Excel)Professional phone etiquette and strong interpersonal skillsAbility to work independently, prioritize tasks, and manage time effectivelyAbility to lift office supplies as neededMust be able to work 100% on-site at our Bloomington, MN locationLegally authorized to work in the United States without requiring sponsorship now or in the futureThis role is ideal for someone looking for long-term growth in a professional setting. If you thrive in a fast-paced, customer-focused environment, we encourage you to apply!OATI offers Full-time employment which includes competitive salary and benefits, 401(k) plan with company match, paid time off, and excellent health and dental insurance programs. OATI prides itself on providing a stable, supportive environment for career development with opportunities for future growth and promotion within the company. Applicants must be self-motivated, energetic, and willing to work in a team-oriented company.OATI is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance, genetic information, or protected Veteran status.OATI is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Personnel Services Department at 763.201.2000 x 1262 or hr@oati.net.