Office Services Coordinator

Primary Duties and Responsibilities: Mail RoomIncoming overnight and ground package deliveriesResponsible for receiving, scanning and distributing all packages received daily, on a timely manner. The Office Services Administrator will also be held responsible for obtaining signatures for all overnight packages being delivered.Incoming US MailResponsible for receiving and distributing all US mail the same day it is received. The Office Services Administrator will also be held responsible for obtaining signatures for all Parcels and USPS priority packages being delivered.Interoffice MailResponsible for pickup and delivery of interoffice mailOvernight shipmentsResponsible for daily overnight shipments to divisions based on set scheduled.Courier ServicesResponsible for receiving and distributing incoming deliveries from local courier services.Outgoing MailPickup up outgoing mail, including overnight mail, throughout the campus and ensuring it is ready for pickup by FedEx, UPS or third party mail processing service.Office ServicesAssist in associate relocations within Miami HQMaintain paper supplies for all printers/copiersOversee shredding servicesAssist in setting up conference and training rooms for meetings and company events.Responsible for maintaining and addressing Office Services requests on the ServiceNow self-service portalPrint name badges for associates at Miami HQDistribute badge access cardsDay-to-day contact with building management office.Print and bind financial reports for CFOPrint and ship Board Books and financial reports for Board Meetings as neededIn addition to these set responsibilities, it is the Office Services Administrator's responsibility to always be available to assist all associates in the campus with miscellaneous tasks.Knowledge, skills and abilities:Basic knowledge of Microsoft Office, most importantly, Word and ExcelGood communication skillsGood organization skillsCustomer Service focusedGreat attitude and willingness to helpMust have sense of urgencyKnowledge of print servicesMust have reliable transportationBilingual is helpful