Administrative Assistant

Job OverviewUnder general supervision, the Administrative Assistant provides comprehensive administrative and secretarial support of moderate complexity to a Senior Manager within the Logistics and Purchasing function. The role is responsible for managing day-to-day administrative operations, coordinating internal and external communications, supporting meeting and travel logistics, and ensuring smooth departmental operations. This position serves as a key point of contact between the Senior Manager, internal teams, and international counterparts, particularly in Germany, while maintaining professionalism, confidentiality, and operational efficiency.Key ResponsibilitiesProvide comprehensive administrative and operational support to the Senior Manager, including day‑to‑day coordination of tasks, priorities, and departmental activitiesPlan, coordinate, and support meetings, conferences, seminars, and special events by preparing agendas, arranging logistics, attending meetings as required, and documenting minutesManage departmental records and filing systems for the Logistics and Purchasing function, ensuring accurate documentation and smooth information flowCoordinate internal and external communications across departments, external partners, and international stakeholders, serving as the primary contact with German headquarters and plantsOrganize and manage travel logistics, including travel requests, transportation, accommodations, and worldwide scheduling, while maintaining and optimizing the Senior Manager’s calendarPrepare presentations, reports, and other administrative materials, support executive visits and international guests, ensure compliance with safety policies, and perform additional duties as assignedRequired SkillsMinimum of an associate's degree in business administration or a related area or the equivalent combination of education and experienceProfessional demeanor with the ability to handle confidential information discreetlyStrong interpersonal and communication skillsFlexibility and ability to work effectively with all levels of management and staffExperience in administrative project coordinationAdvanced proficiency in Microsoft PowerPoint and ExcelStrong organizational, time-management, and multitasking abilitiesPreferred SkillsGerman language proficiencyPrior experience in an Administrative Assistant or similar support roleExperience supporting senior leadership in a corporate or international environment