Administrative Associate, Health Sciences

We are seeking a highly organized, proactive, and service-oriented Administrative Associate to support the Health Sciences division. This role is central to the day-to-day operations of the division, serving as a key partner to the Division VP while ensuring a seamless experience for students, faculty, and staff. If you thrive in a fast-paced environment, enjoy being the go-to person, and take pride in keeping operations running smoothly, this is an excellent opportunity to make a meaningful impact in an education setting. Minimum Qualifications Required High School Diploma or GED Two (2+) years of administrative support or customer service experience Strong proficiency in Microsoft Office (Word, Excel, etc.) Excellent communication skills with strong attention to detail Preferred Qualifications Preferred Associate's degree from an accredited institution Experience in a higher education or academic environment Familiarity with student information systems (e.g., Colleague) Essential Duties Essential Job Duties and Responsibilities: including the following and other duties as needed. Provide high-level administrative support to the Division Dean and oversee daily office operations Serve as the first point of contact for students, faculty, and visitors, delivering a professional and welcoming experience Support communication by sharing deadlines, announcements, and key updates Maintain accurate records, including personnel files, attendance, and compliance documentation Manage complex calendars, meetings, and scheduling for the division Organize and maintain files for divisional records, including attendance and compliance Work with Auditor and faculty to complete attendance reports at the end of each semester Collect, update, and distribute divisional repots and informational resources Coordinate with staff assistants to plan and prepare for divisional events Collaborate with Records office to gather and report students transcripts at the end of each semester Coordinate with Strategic Innovation/Evaluation department to complete ICR report each semester Compile semester data for FTE report to the Dean of Health Technologies Coordinate program reporting of Academic Review at the end of each semester. Prepare and deliver report to Vice-President of Student Academic Success, Financial Aid Office, and divisional Retention Manager Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will need to regularly operate and use computers, phones and other electronic equipment. The employee will frequently communicate with other employees and students and must be able to exchange accurate information in these situations. The employee may remain in a stationary position for up to 75% of their shift. The employee may need to move around their office and / or campus to attend meetings / classes and to access files, machinery or other job related tools. The employee may need to lift and/or move equipment, tools or paperwork up to 25 pounds. The employee may need to position themselves by reaching, stooping, kneeling or crouching in order to adjust or collect equipment and/or supplies Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.