Executive Assistant
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Role Overview:
We are seeking a highly organized and proactive Executive Assistant (EA) to provide strategic and administrative support to the Chief Financial Officer (CFO). This role extends beyond traditional executive assistance, serving as a trusted business partnerwho helps optimize the CFO's time, manages complex priorities, and drives cross-functional initiatives. The ideal candidate is anexceptional problem solver, capable of handling confidential information with discretion while supporting executivedecision-making and operational excellence.
Key Responsibilities:
Strategic Partnership & Executive Support * Act as a trusted partner to the CFO by anticipating business needs and providing proactive administrative and operational support. * Analyze complex situations, evaluate alternatives, and present well-organized recommendations to support executive decision-making. * Manage highly confidential information with the utmost integrity and professionalism. * Coordinate and drive strategic projects from planning through execution, ensuring timely completion. * Collect, organize, and maintain internal and external information required for executive reporting and decision support. Executive Operations & Coordination * Manage a complex executive calendar, prioritizing meetings and resolving scheduling conflicts. * Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense management. * Optimize the CFO's schedule to maximize productivity and focus on strategic priorities. * Partner with internal administrative teams and business functions to ensure seamless communication and operational efficiency. * Organize executive meetings, leadership events, workshops, team activities, and company-wide sessions. * Maintain executive office resources and coordinate inventory and procurement activities as needed. Cross-Functional Collaboration * Build strong relationships across departments and collaborate effectively with internal and external stakeholders. * Support executive communications by drafting, reviewing, editing, and distributing presentations, reports, policies, and correspondence. * Serve as a key point of contact for teams supporting the CFO, ensuring timely communication and issue escalation when appropriate. * Mentor and support administrative team members, promoting collaboration and best practices. * Represent the CFO professionally in interactions with customers, partners, and senior leadership.
Required Qualifications:
- Bachelor's degree (BA/BS) or equivalent. * Minimum 2+ years of experience supporting senior executives in an executive assistant or administrative role. * Demonstrated experience managing complex calendars, travel arrangements, and executive priorities. * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong project management and organizational skills with the ability to manage multiple priorities simultaneously. * Excellent verbal and written communication skills in English. * Ability to maintain strict confidentiality while exercising sound judgment and professionalism.
Preferred Qualifications:
- Experience supporting Vice Presidents, C-level executives, or senior leadership within a large global organization. * Familiarity with enterprise tools such as Concur, SharePoint, Archibus, Workday, or similar business applications. * Experience leveraging AI productivity tools while maintaining responsible and ethical AI practices. * Proven ability to work independently, adapt quickly to changing priorities, and deliver results in a fast-paced environment. * Experience mentoring administrative professionals and coordinating activities across cross-functional teams. * Strong interpersonal skills with the ability to build trusted relationships across all organizational levels. * Basic proficiency in Korean is a plus but not required. Top 5 Key Skills 1. Executive Calendar & Travel Management 2. Executive Stakeholder Management 3. Project Coordination & Organizational Planning 4. Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) 5. Confidential Communication & Cross-Functional Collaboration