Administrative Assistant

ENROLLMENT SERVICES (EA-ENSV-IUEAA) Indiana University East , a regional campus of Indiana University (IU), offers residents of eastern Indiana, western Ohio, and beyond a broad range of bachelor's degrees and selected master's degrees and certificates through its traditional main campus in Richmond, off-campus sites, and online program options.Indiana University East values a variety of backgrounds, experiences, and intellectual perspectives among its faculty, staff, and students. The campus is dedicated to being a strong partner in enhancing the educational, cultural, and economic development of the region it serves through community and civic engagement. Learn more about IU East.Department - Specific ResponsibilitiesAssists with data reporting of Enrollment Services.Creates agendas and maintain minutes for departmental meetings.Creates, develops, and manages purchase order requests.Manages travel.Arrange travel- conferences, meetings, hotels, etc.Mileage reports- reconciles mileage.Reconciles billing and manages expenses on behalf of Enrollment Services.Credit card management for all departments.Assists with budget management for departments within Enrollment Services.Assists with maintaining and updating website.Assists with approval of timesheets for non-exempt staff.Assists with approval of leave requests/PTO for reporting staff.Assists with college events as needed.Other duties as assigned/requested by direct supervisor.General ResponsibilitiesProvides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.Participates in the development and implementation of administrative standards, policies and practices for the organization.May perform other duties related to maintaining an internal website and/or working with social media.Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequiredHigh school diploma or equivalent (such as HSED or GED).RequiredWORK EXPERIENCE2 years of relevant experience.SkillsRequiredExcellent organizational skills.Demonstrates ability to maintain confidential information.Strong verbal communication and listening skills.Demonstrates excellent judgment and decision-making skills.Ability to simultaneously handle multiple priorities.Maintains composure under pressure.This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.IU East CampusRichmond, IndianaThis is an in-person position$ 38,771 per yearFor full-time staff employees, Indiana University offers a wide array of benefits including:Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP)Learn more about our benefits by reviewing the IU Benefit Programs Brochure.Career Level: IntermediateFLSA: NonexemptJob Function: General AdministrationJob Family: Administrative SupportClick here to learn more about Indiana University's Job Framework.This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Request SupportTelephone: 812-856-1234