TEMP to HIRE AP Vendor Maintenance Coordinator

Temp To Hire Ap Vendor Maintenance CoordinatorIndustry: Healthcare Position Type: Full-Time Hours/Days: Monday-Friday 8:00AM-5:00PM (Hybrid) Location: Greenwood Village, CO 80111Our client in the healthcare industry is seeking an Accounts Payable Vendor Maintenance Coordinator to support a high-volume accounts payable environment. This role is responsible for establishing, maintaining, and auditing vendor records for an accounts payable database of over 10,000 vendors, ensuring compliance with internal policies, IRS regulations, and system controls. The ideal candidate is detail-oriented, highly organized, and experienced in vendor maintenance within automated AP systems.Key ResponsibilitiesEstablish, create, and maintain vendor profiles in an accounts payable database exceeding 10,000 vendorsCreate and update vendor records in ERP systems per Purchasing Department and Supervisor requestsEnsure vendor setup is completed timely and in accordance with accounts payable standardsCorrespond with corporate and operational employees, as well as external vendors, regarding vendor status and documentationValidate W-9/W-8 forms and ensure information matches vendor invoices and IRS TIN matching requirementsCommunicate with internal teams and vendors when Federal Tax ID names or numbers do not match IRS recordsUnderstand and apply IRS 1099 reporting requirementsAssist Patient Refund and Managed Transport departments with vendor maintenance needsIdentify, correct, and resolve vendor database errors within 24 hours of discoveryEssential Duties and ResponsibilitiesCommunicate vendor term change requests to the Corporate Controller and update operational offices following review and approvalPrioritize daily workflow and adapt to changing demandsProcess vendor paperwork submitted via Webcenter on a daily basisResolve vendor issues from the vendor rejection queue and complete all rejections prior to month-end closeConduct weekly reviews of vendor setups and identify potential duplicatesMaintain current knowledge of IRS guidelines, including participation in 1099-related training and webinarsUpdate ERP systems upon receipt of approved Vendor Request forms or Purchasing approvalsEnforce Accounts Payable vendor policies with internal and external customersInactivate vendors as necessary and monitor vendor activityMaintain working knowledge of OFAC reporting and ACL spreadsheetsReview and update AM2000 inactive vendorsRespond to internal and external inquiries within 48 hoursAssist other Accounts Payable personnel with procedures, systems, and training as neededSupport the AP Customer Service team in resolving vendor file issues within established timeframesEnsure compliance with documented Accounts Payable procedures for vendor creationMaintain professional conduct with all customers and coworkersWork overtime as requiredMaintain timely and consistent attendance for all scheduled workdaysAdhere to all company policies, procedures, and information systems security requirementsQualificationsMinimum of three (3) years of experience in a high-volume accounts payable department using automated AP systemsDemonstrated understanding of IRS 1099 reporting requirementsExperience with SAP or Oracle requiredStrong attention to detail with the ability to manage multiple prioritiesAbility to work independently in a fast-paced, high-volume environmentFlexible and adaptable to changing business needsStrong data entry skills with the ability to perform repetitive tasks accuratelyKnowledge of fundamental accounting conceptsEffective oral, written, and interpersonal communication skillsTeam-oriented with a professional and collaborative attitude