Administrative Assistant

Administrative & SchedulingManage and coordinate multiple business calendarsPrepare daily or weekly schedule briefingsSchedule calls, client meetings, podcast interviews, and real estate appointmentsHelp protect focused work time and maintain prioritizationCommunication & Inbox SupportMonitor and organize email inboxes across brandsDraft professional messages and light copy using my voice and toneTrack follow-ups and ensure nothing slips through the cracksReferral & Partnership OutreachConduct outreach to potential partners for HOMEFIT (concierge physicians, physical therapists, homeschool groups, corporate wellness contacts, etc.)Reach out to national real estate agents, sports agents, financial advisors, and other referral partners aligned with Robinson Reserve and the Athlete & Entertainer GroupTrack conversations, responses, and schedule introductory callsOrganization & OperationsMaintain clean digital systems for documents, contracts, SOPs, and content assetsCreate simple spreadsheets for tracking, scheduling, and project notesAssist with small logistics tasks (event prep, open house support, podcast coordination)Light Marketing SupportGather and organize content for social mediaDraft simple captions and schedule posts when neededCollect testimonials or client updates for future marketing usePersonal & Local SupportAssist with occasional personal scheduling or errandsCoordinate local service providers or appointments as neededWho We’re Looking ForExceptionally organized and able to manage multiple responsibilities without dropping detailsStrong written communicator who can represent the brands professionallyTech-savvy, comfortable with Google Workspace, scheduling tools, spreadsheets, and learning new platforms quicklyProactive and resourceful — thinks ahead, stays two steps in frontConfidential and trustworthy, especially with high-profile clientele and sensitive informationFriendly, positive, and polished in professional interactionsReliable transportation for occasional in-person tasksExperience in fitness, real estate, hospitality, or luxury services is a plus but not required.Work Environment:This role is primarily remote but will require occasional in-person support in the Birmingham area depending on the week’s projects. Hours are flexible and can be coordinated around another job or school schedule.