Administrative Support Staff

UVA Anesthesiology provides an environment whereexpertiseand passions thrive,utilizingour extraordinary team of anesthesia physicians, trainees,nursesand staff to advance patient care within UVA Health. With excellence in physician leadership, research,educationand innovations, we strive to improve perioperative outcomes,establishunparalleled practices in patient care, and advance the field of anesthesiology globally.Position SummaryThe Administrative Support Staff provides comprehensive administrative and financial support to faculty members. This position serves as a key resource for coordinating day-to-day administrative operations, processing financial transactions and reimbursements, and ensuring compliance with institutional policies and procedures. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced academic environment.ResponsibilitiesFaculty Administrative SupportProvide direct administrative support to assigned faculty members.Manage calendars, schedule meetings, and coordinate appointments.Prepare, edit, and format correspondence, reports, presentations, and other documents.Assistwith course-related administrative tasks, including material distribution and coordination.Coordinate travel arrangements, conference registrations, and relatedlogistics.Support faculty recruitment, onboarding, and committee activities as needed.Maintain organized electronic and physical filing systems.Financial & Reimbursement SupportProcess faculty reimbursement requestsin accordance withinstitutional policies.Review expense documentation for completeness, accuracy, and compliance.Prepare andsubmitpurchase requisitions, payment requests, and expense reports.Track expenditures andmaintainfinancial records for faculty accounts, grants, or departmental budgets.Reconcile accounts andassistwith monthly financial reporting.Serve as a liaison between faculty and the finance office to resolve payment or reimbursement issues.General Office & Operational SupportRespond to inquiries from faculty, staff, students, and external partners.Assistwith event planning, workshops, seminars, and departmental meetings.Order office supplies and manage vendor communications as needed.Ensure adherence to institutional policies, procedures, and confidentiality standards.Minimum QualificationsEducation: High School Diploma or equivalent required.Experience: 1+yearof relevant experiencerequired.Experiencewith financial processing, reimbursements, or budget tracking.Proficiencyin Microsoft Office Suite (Word, Excel, Outlook) and familiarity with financial systems.Strong organizational skills and attention to detail.Excellent written and verbal communication skills.Ability to handle sensitive and confidential information with discretion.Preferred QualificationsExperience supporting faculty in an academic or research setting.Familiarity with grant administration and sponsored research accounts.Knowledge of institutional procurement and reimbursement policies.Strong customer service orientation.Ability to manage multiple priorities and meet deadlines.Problem-solving skills andproactiveapproach to support.Collaborative mindset with the ability to work independently.Physical DemandsThis is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.Position Type & Work LocationThis isa non-exempt-level,benefitedposition. Learn more aboutUVA benefits.This is a restricted position, which is dependent on funding and is contingent upon funding availability.This position is based in Charlottesville, VA, and is eligible for a hybrid schedule after probationary periodin accordance withUVA's remote work guidelines.Office-based environment with regular interaction with faculty and staff.Occasional extended hours during peak academic periods.About UVA and the CommunityTo learn more about UVA and in the Charlottesville area, visitUVA LifeandEmbark CVA.Application TimelineApplication review will begin afterMarch 3,2026.Additional RequirementsBackground checks and pre-employment health screeningswill be conducted on all new hires prior to employment.This positionwill notconsider candidates whorequireimmigrationsponsorshipnowor in the future.How to ApplyPlease applyonline, by searching for requisition number R0080926.Internal applicantsmay search and apply for jobs on theUVA Internal Careers website.Complete an application with the following documents:ResumeCover LetterUpload all materials into the resume submissionfield. You cansubmitmultiple documents intothis onefield or combine them into one PDF.Applications without allrequireddocuments will notreceivefull consideration.Reference Check ProcessReference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will berequested, with at least three responsesrequired.ContactFor questions about the application process, please contactMargaret Weeks, mew7ys@virginia.edu.The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.