Grade Level III: Administrative Assistant Ill

Position Type:Administrative Assistant/Administrative Assistant - 12-MonthsDate Posted:4/7/2026Location:Proviso East High SchoolDate Available:07/01/2026Closing Date:Until FilledPOSITION TITLE: Grade Level III: Administrative Assistant IllREPORTS TO: Director of Athletics and ActivitiesQUALIFICATIONS:Required Experience or TrainingAssociates degree in Secretarial Science, Business Admin. or related field; 2-5 years secretarial experience; data entry experience; proficiency in Microsoft Office; good typing skills; excellent communication skills; ability to work independently and under time constraints; excellent organizational skills; aptitude for detailed work and record keeping; ability to complete multifaceted tasks; ability to work meet deadlines; ability to work as a team member and liaison between staff, students, and parents; ability to establish good rapport with faculty and staff.Desired Experience or TrainingBachelor's degree; experience in Athletic Office, IHSA proceduresPOSITION RESPONSIBILITIES:Manage and execute all clerical duties for Athletic Office, Driver's Ed. Department and Physical Ed. Department (including mail, copies, filing, etc.)Complete necessary documents and forms for ISBE relating to classroom and Behind the Wheel Driver's Ed. coursesUpdate student's transcript in PowerschoolManage vehicle registration and maintenance for all driver's education carsOrder required inventory for Driver's Ed., PE, and Athletic OfficeAssist Athletic Director in creating and managing Athletic Office budgetsPrepare purchase requisitions in TTO system; pay invoices, athletic workers, and game officialsMaintain accurate and organized filesCreate memos, letters, reports, and invites as assigned by Athletic DirectorComplete bus schedule for athletic eventsOrganize athletic events, including senior recognition, season's end awards night, etc.Prepare sports schedule for media, conference participants, and administrationWork closely with athletic trainer, equipment manager, groundskeeper, security manager, receiving clerk and building manager concerning sports events and maintenance of fieldsSchedule facility calendarEnsure student athletes are in compliance with eligibility rules; maintain confidentiality of student recordsAssist with game day events, banquet awards, and other program needs as directed by the Athletic DirectorAssist in management, organization and coordination of other programs in student life.Serve as the liaison between parents, coaches, and Athletic Director with all athletic needsOther duties as assigned by building administration