Administrative Assistant - Office of Technology Resources

Job Title: Administrative Assistant - Office of Technology ResourcesLocation: MGA - MaconRegular/Temporary: RegularFull/Part Time: Full-TimeJob ID: 296909About UsMiddle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree-granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,400 students is largely comprised of students from most of Georgia's 159 counties. The University has six academic schools, including Georgia's flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.Job SummaryThis position provides administrative, fiscal, and operational support for the Office of Technology Resources, including front office coordination, purchasing and budget support, and user account administration for faculty, staff, and students.ResponsibilitiesBudget and Purchasing Support (40%) - Prepares and submits purchase requisitions and requests for OTR and Technology Fee budgets in accordance with USG and MGA procurement requirements.Receives technology items and assists with tracking and documentation of technology assets and inventory to ensure accurate records and compliance with university and USG policies.Performs monthly budget reconciliation and assists with reporting and fiscal tracking.Account Management (30%) - Assists with day-to-day administration of faculty, staff, and student technology accounts.Performs data entry and updates in systems such as Active Directory and Banner in accordance with security and access control procedures.Safeguards sensitive information in accordance with FERPA and institutional security policies.Receptionist and Clerical Support (30%) - Coordinates front office operations, including phone, email, and in-person inquiries.Orders department supplies and materials.Schedules department events and manage conference rooms using electronic calendaring systems.Creates and maintains help desk service requests and enhancement entries; ensures accurate information and refers requests to appropriate personnel.Performs related duties as assigned.Required QualificationsEducational RequirementsHigh school diploma or equivalentOther Required QualificationsProficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.Excellent written and verbal communication skills.Required ExperienceSufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having a similar position for two or more years.Demonstrated experience with administrative support functions, including purchasing, budgeting, and inventory tracking.Knowledge, Skills, & AbilitiesKnowledge of modern office practices and procedures.Knowledge of university and departmental policies and procedures.Knowledge of computers and job-related software programs.Knowledge of electronic document management and recordkeeping practicesSkill in prioritizing and organizing work.Skill in the use of office technology including computers, scanners, multifunction devices, and collaboration platforms.Skill in oral and written communication.USG Core ValuesThe University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Institutional ValuesMiddle Georgia State University is committed to four core values in what we do and represent: CORE VALUES: Stewardship - Engagement - Adaptability - LearningEqual Employment OpportunityMiddle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of Regents Policy Section 6.6 , federal and state laws and regulations, and our vision, mission, and values, Middle Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.Other InformationThis is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:Health insuranceDental VisionFlexible Spending Account (FSA)Health Savings Account (HSA)Life InsuranceSick LeaveVacation LeaveParental LeaveRetirementEmployee discountsTuition reimbursementBackground CheckEmployment offer is contingent upon completing a background investigation, including a criminal background check demonstrating your employment eligibility with MGA, as determined by MGA in its sole discretion, confirmation of the credentials and employment history reflected in your application material, and, if applicable, a satisfactory credit check.