Purchasing Invoice Specialist

WHY HYDROHydro Aluminum Metals is a great place to build a career if you're looking to work for a stable, global company that values innovation, sustainability, and its people. Employees contribute to meaningful, real-world products while working with modern technology in a safe, team-oriented environment. With competitive pay, strong benefits, and opportunities for growth and advancement, Hydro offers more than just a job, it offers a place where your work matters, and your career can grow.WHAT YOU WILL BE DOINGThe Shipping, Receiving & Inventory Specialist is responsible for managing the flow of maintenance parts, materials, and supplies to support plant operations. This role ensures accurate receiving, storage, inventory control, and distribution of maintenance-related materials to minimize downtime and support efficient production. The position works closely with maintenance and operations teams to maintain optimal inventory levels and ensure timely availability of critical spare parts.Key ResponsibilitiesShipping & ReceivingReceive, inspect, and verify incoming shipments for accuracy, quality, and documentation complianceUnload deliveries and ensure proper handling and storage of materials, including critical spare partsCoordinate outbound shipments, including returns, repairs, and vendor-related logisticsMaintain accurate records of all incoming and outgoing shipments in ERP/CMMS systemsInventory ManagementMaintain accurate inventory of maintenance spare parts, tools, and consumablesPerform routine cycle counts and annual physical inventories; investigate and resolve discrepanciesEnsure proper labeling, storage, and organization of parts in stockrooms and warehousesMonitor inventory levels and initiate reorder requests to prevent stockouts and excess inventorySupport inventory optimization strategies, including min/max levels and critical spares identificationMaintenance SupportIssue parts and materials to maintenance technicians in a timely and accurate mannerCollaborate with the Maintenance Manager to ensure availability of parts for planned and unplanned workAssist in kitting parts for preventive and predictive maintenance activitiesTrack usage trends and provide data to support reliability and cost improvement initiativesSystems & DocumentationMaintain accurate data in ERP and/or CMMS systems (e.g., SAP)Ensure proper documentation of receipts, transfers, and inventory adjustmentsGenerate reports on inventory levels, usage, and discrepancies as neededSafety & ComplianceFollow all safety procedures, including proper material handling and storage practicesEnsure compliance with company policies, environmental regulations, and ISO standardsMaintain clean, organized, and audit-ready storage areasWHAT WE ARE LOOKING FOREducation & ExperienceHigh school diploma or GED required; associate degree or technical certification preferred3-5 years of experience in shipping/receiving, inventory control, or warehouse operations in a manufacturing environmentExperience supporting maintenance or MRO (Maintenance, Repair, and Operations) inventory strongly preferredSkills & CompetenciesStrong knowledge of inventory control practices and warehouse operationsExperience with ERP/CMMS systems (SAP or similar)Proficient in Microsoft Office (Excel, Outlook)Strong attention to detail and organizational skillsAbility to prioritize tasks and manage multiple responsibilities in a fast-paced environmentEffective communication and teamwork skillsPhysical Requirements* Ability to lift up to 50 lbs and perform frequent standing, walking, bending, and lifting* Ability to operate material handling equipment such as forklifts, pallet jacks and hand trucksWHAT WILL MAKE YOU SUCCESSFULDemonstrated success implementing proactive initiatives and reducing riskExcellent communication and interpersonal skillsStrong analytical and problem-solving capabilities with attention to detailAbility to build cross-functional partnerships and drive accountabilityHigh energy, ownership mindset, and a visible presence on the plant floorInventory accuracy and cycle count complianceStockout frequency and impact on downtimeOn-time receiving and material availabilityOrganization and audit readiness of storage areasWHAT WE OFFEROpportunity to lead and shape HSE strategy in a growing, state-of-the-art facilityA strong safety-first culture backed by global standards and leadership supportCompetitive compensation and comprehensive benefits packageCareer growth and development opportunities within a global organizationExposure to best practices and collaboration across Hydro's international networkWork Environment* Manufacturing plant environment with exposure to noise, moving equipment, and varying temperatures* Required use of personal protective equipment (PPE)Additional Information:This position may have indirect leadership responsibility and influence across all departmentsMust be authorized to work in the United StatesDuties and responsibilities may evolve based on business needsHydro in North America is an Equal Opportunity Employer where all phases of employment are based strictly upon the qualifications of the individual as related to the work requirements of the position. This policy is applied without regard to race, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, veteran status, marital status or any other category protected by law.Possible work locationsWhy Hydro?Are you looking to make a real impact? For over a century, our people have been the driving force in solving some of the world's most pressing issues - and we hope you'll join us in solving the next century's. Whether you're working to close the loop at one of our recycling facilities or ensuring efficient renewable energy processes to decarbonize aluminium production, your contributions make an impact in our shared purpose of propelling our industries and the world into a greener future.Why Hydro?Are you looking to make a real impact? For over a century, our people have been the driving force in solving some of the world's most pressing issues - and we hope you'll join us in solving the next century's. Whether you're working to close the loop at one of our recycling facilities or ensuring efficient renewable energy processes to decarbonize aluminium production, your contributions make an impact in our shared purpose of propelling our industries and the world into a greener future.A job where you make a differenceA key part of succeeding in this mission involves encouraging a collegial environment where our differences are acknowledged as our greatest competitive advantage.Your diverse perspective makes us stronger. Our global diversity, inclusion and belonging program enables us to cultivate a high-performing and inclusive workplace where everyone feels valued.Your career journey is unique. We strive to provide you with the support needed to achieve your full potential. With our global reach, inclusive culture, and cutting-edge technology you'll have the opportunity to build a career that aligns with your strengths and passions.Join our global community of over 30,000 people with a presence in 40 countries and united by the values of Care, Courage and Collaboration. At Hydro, you have the chance to make a difference in the industries that matter. Explore our world and the heart of our operations.A job where you make a differenceA key part of succeeding in this mission involves encouraging a collegial environment where our differences are acknowledged as our greatest competitive advantage. Your diverse perspective makes us stronger. Our global diversity, inclusion and belonging program enables us to cultivate a high-performing and inclusive workplace where everyone feels valued.Your career journey is unique. We strive to provide you with the support needed to achieve your full potential. With our global reach, inclusive culture, and cutting-edge technology you'll have the opportunity to build a career that aligns with your strengths and passions. Join our global community of over 30,000 people with a presence in 40 countries and united by the values of Care, Courage and Collaboration. At Hydro, you have the chance to make a difference in the industries that matter. Explore our world and the heart of our operations.A job where you make a differenceA key part of succeeding in this mission involves encouraging a collegial environment where our differences are acknowledged as our greatest competitive advantage. Your diverse perspective makes us stronger. Our global diversity, inclusion and belonging program enables us to cultivate a high-performing and inclusive workplace where everyone feels valued.Your career journey is unique. We strive to provide you with the support needed to achieve your full potential. With our global reach, inclusive culture, and cutting-edge technology you'll have the opportunity to build a career that aligns with your strengths and passions. Join our global community of over 30,000 people with a presence in 40 countries and united by the values of Care, Courage and Collaboration. At Hydro, you have the chance to make a difference in the industries that matter. Explore our world and the heart of our operations.About HydroHydro is a leading aluminium and renewable energy company committed to a sustainable futureFounded: 1905Number of employees: 32,000Company presence in around 40 countries worldwidePresident and CEO: Eivind KallevikLearn more about HydroGet to know usPurpose and valuesHydro worldwideHistory and heritageCareer areasMeet our peopleHydro's talent communityCan't find the right job? Be the first one to learn about new job opportunities that might be a perfect fit for you.Join TodayHydro's talent communityCan't find the right job? Be the first one to learn about new job opportunities that might be a perfect fit for you.Join TodayNearest Major Market: South Bend