Executive Support & Special Projects Coordinator

This role includes meaningful executive support responsibilities and requires strong instincts around calendar management, communication triage, follow-through, and protecting leadership focus.At The Transition Strategists, we help privately held and family business owners navigate succession with clarity, care, and long-term thinking. Through our Evolve program, we guide families through a 12-month journey focused on legacy, continuity, and harmony.We are in an important stage of growth. Our team is expanding, our systems are becoming more sophisticated, and our ability to serve more families depends on increasing leadership capacity without increasing chaos.We are looking for a highly organized, proactive, entrepreneurial operator to support Founder Elizabeth Ledoux and President Andrea Carpenter. This is a high-trust, high-visibility role for someone who loves bringing order to motion, turning conversations into action, and helping a growing business run better.This is not a quiet administrative seat. It is a coordination-and-execution role for someone who gets real satisfaction from follow-through, momentum, and making sure important priorities do not stall.You will be creating leverage for leadership by owning executive coordination, meeting rhythm, follow-up, project support, and operational continuity across key priorities.Why this role matters nowWe are scaling the business and our President is preparing for a season of parental leave starting in August 2026. ‘You will be a critical part of keeping the business running smoothly during Andrea’s maternity leave. For the right person, this is an opportunity to step into meaningful ownership quickly and make a visible impact.What you’ll ownExecutive support for ElizabethManage Elizabeth’s calendar and inbox with sound judgment, strong prioritization, and proactive communicationHandle scheduling, triage, drafting, follow-up, and meeting logistics so she can stay focused on clients, growth, and strategic workLeadership meeting rhythmPrepare agendas, gather materials, capture notes, and track follow-up actions across recurring meetings for Elizabeth and AndreaEnsure meetings are prepared, documented, and translated into clear next steps, owners, and deadlinesProject coordination across strategic prioritiesMaintain visibility across active initiatives, timelines, owners, blockers, and dependenciesCoordinate major priorities and keep them moving between meetings rather than letting them driftFollow up assertively and professionally when deliverables are at riskOperational continuity during high-capacity seasonsMaintain coordination during travel, events, and parental leaveKeep critical projects, decisions, and communication from slipping through the cracksAI-forward executionUse AI tools as a real part of your daily workflowThis may include summarizing meetings into action plans, drafting communication, researching quickly, improving documentation, creating repeatable workflows, and helping reduce hours of administrative dragYou do not need to be an engineer, but you should already use AI in practical ways and be excited to help a team work smarterTools and systems supportHelp leadership consistently use and improve the systems that keep the business runningWork inside platforms such as Google Workspace, Teamwork, GoHighLevel, Ninety.io, dashboards, and documentation hubsSupport process clarity, not just task completionCross-functional coordinationCoordinate deliverables across team members, contractors, and internal leadersEnsure priorities stay visible and progress is measurableSurface blockers early rather than waiting for leadership to discover themTake ownership of important special projects that need a clear driver and steady follow-throughWhat success looks like in the first 90 daysElizabeth’s calendar and inbox run smoothly without requiring her to manage the system herselfLeadership has materially more time for strategic work, with a target of 8–10 hours/week reclaimedRecurring meetings are consistently prepared, documented, and followed throughActive strategic priorities are visible in one operating system with clear owners, deadlines, and next stepsYou are already using AI and systems to reduce friction and compress repeatable workCommunication and project continuity remain strong during a high-capacity seasonYou become known as the person who helps things move, not the person who waits to be toldYou may be a fit if you have:Supported a founder, executive, or leadership team in a small business, growth-stage company, or entrepreneurial environmentA track record of turning conversations into action items, owners, and deadlines without being askedExperience following up with tact and firmness when deliverables are at riskFluency with modern tools (Google Workspace, project management platforms, CRMs) and a habit of making them actually workDaily, practical use of AI tools — and opinions about which workflows hold up and which do notStrong written communicationYou’ll likely thrive here if you are:Obsessively reliable and energized by follow-throughCalm when priorities shift and information is incompleteDrawn to supporting visionary leaders without needing to be the center of attentionOrganized without being rigidComfortable trusting your judgment when instructions are imperfectMotivated by helping a growing business run better, not by setting strategy yourselfThis role is probably not for you if:You want a highly predictable, low-change administrative jobYou resist detail ownership or follow-through workYou want to spend most of your time setting strategy rather than executing itYou need constant direction in order to moveYou dislike following up with others or holding threads until they are completeYou are curious about AI, but do not yet use it in your daily workWho you’ll work withYou’ll work most closely with Elizabeth Ledoux, Founder, and Andrea Carpenter, President, while coordinating across a small, collaborative team that includes internal leaders, contractors, and client-facing guides.Elizabeth is a visionary, relational founder who moves quickly and cares deeply about the families we serve. This role is best suited for someone who enjoys anticipating needs, creating structure, and helping a fast-moving leader stay focused on what matters most.LogisticsStructure: Full-time, salariedLocation: Primarily remote in Colorado, with 2–3 in-person working days per month and occasional in-person team gatherings or eventsStart date: Ideally June 2026Travel: Occasional travel may be required for team events, planning sessions, or client-related supportCompensation: $60,000–$75,000 annually, commensurate with experienceBenefits & Perks:Retirement: Roth IRA with company matchPaid time off: PTO offered (allotment scales with tenure)Professional development: We invest in your growth and will fund a personal or professional development course of your choosing each yearTeam retreats: 1-2 in-person team retreats per yearNote on health insurance: We do not currently offer employer-sponsored health insurance. We recommend factoring this into your compensation evaluation.Equipment:Laptop providedExternal monitor and mouse available on requestSupport for your remote work setupHiring processWe will begin reviewing applications on a rolling basis. Selected candidates can expect:An initial screening conversationCompleting a personality assessment1–2 interviewsTimely communication throughout the processHow to applyPlease send your resume and a short note to hiring@transitionstrategists.com answering these two questions:Tell us about a time you kept a fast-moving leader or team on track and made sure something important did not get dropped.Tell us how you use AI in your current work and what you have built, improved, or automated with it.No essay needed, just a few sentences each!Equal opportunityThe Transition Strategists is committed to building a thoughtful, inclusive team. We welcome candidates from a wide range of backgrounds and experiences and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or other protected characteristics.