Office Administrative Assistant

Job DescriptionThe company is seeking a detail-oriented, adaptable Office Manager / Administrative Assistant to support a high-activity construction jobsite. This role is critical to day-to-day administrative operations, onboarding coordination, document control, and financial/admin accuracy. The ideal candidate brings strong administrative experience, excellent soft skills, and thrives in a fast-paced, construction-focused environment. This is not a customer support role - candidates must have hands-on administrative or office management experience. Key Responsibilities - Provide comprehensive administrative and office management support for an active construction jobsite, ensuring accuracy, organization, and timely execution of tasks - Coordinate employee onboarding and offboarding, including badging, site access, safety compliance, drug screening documentation, new hire orientation logistics, and submission of all required paperwork to HR - Manage jobsite documentation and records, including scanning, filing, and maintaining safety documents, shipping tickets, labor reports, and accounting-related data - Support Project Managers with document control, submittal tracking, RFI logging, and general project administration - Handle jobsite financial and administrative processes, including data entry, Excel tracking, credit card statement organization, and ensuring checks and documentation are distributed to correct jobsites - Maintain office operations by tracking inventory, ordering supplies, managing mail merges and label printing, and keeping shared files and systems organized - Serve as a reliable point of coordination between the field, project teams, HR, and corporate offices to ensure smooth day-to-day operationsRequired Skills & Experience- Bachelor’s degree required - 3+ years of experience in office administration or office management - Strong attention to detail and organizational skills - Proven ability to manage multiple priorities and deadlines - High level of professionalism and strong interpersonal (soft) skills - Excellent written and verbal communication skills - Proficiency in Microsoft Office (Excel, Outlook, Word) - Ability to work independently while supporting a larger team - Reliable, consistent attendance (Monday–Friday)Nice to Have Skills & ExperienceConstruction Industry Experience