Office Assistant

Position OverviewWe are seeking a polished, professional, and highly organized Office Assistant to be the first point of contact for our clients and visitors. This role requires exceptional communication skills, a warm and welcoming demeanor, and the ability to manage multiple administrative tasks in a fast-paced, client-focused environment. As a key member of our team, you will represent the firm's brand and ensure that every client interaction reflects our commitment to excellence.About the Job:Assist with front desk operations, delivering exceptional client service with a high level of professionalism.Manage incoming calls, emails, and inquiries, directing them to appropriate team members as needed.Perform data entry, filing, and document proofreading to ensure accuracy and organization.Utilize Microsoft Office Suite to prepare reports and handle professional correspondence.Assist with calendar management by scheduling appointments, coordinating meetings, and maintaining accurate availability.Conduct clerical tasks such as typing, photocopying, scanning documents, and maintaining organized records.Assist with bookkeeping tasks using QuickBooks or similar accounting software for basic financial record-keeping.Provide back-office support related to tax return filing.RequirementsAbout You:1-3 years in a receptionist, administrative assistant, or customer service role (professional services experience preferred)Strong verbal and written communication skills with a client-first mindset.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with scheduling systems.Experience managing multi-line phone systems while maintaining professional phone etiquette.Ability to manage multiple tasks with accuracy and attention to detail.Professional and polished demeanor and appearance.Dependable, organized, and proactive with a strong sense of ownership.Familiarity with QuickBooks for bookkeeping or basic accounting tasks is a plus.