2026-2027 SY Classified: ESS Assistant

Position Type:Secretarial/Clerical/Administrative AssistantDate Posted:3/25/2026Location:New DirectionsClosing Date:Until FilledAdditional Information: Show/HideJOB DESCRIPTION: ESS AssistantTITLE: ESS Assistant FTE: 1.0FLSA STATUS: Non Exempt HOURS PER DAY: 8WORK CALENDAR: 198 daysCOMPENSATION: Classified Non Exempt Compensation Guide (Starting at $18.45/hour)ESSENTIAL DUTIES AND RESPONSIBILITIESTo assist site staff and parents requesting service regarding Special Education records and students in the programGreets and assists students and parents entering the Special Education Office for registrationProvides information concerning programs and procedures to students, parents, and the public according to prescribed protocolAnswers phones, screens calls, and relays messages to Special Education staffCreates/maintains files of Special Education records for each student according to District protocol.Creates/maintains a database of all Special Education students at each school site and prepares reports as requiredAssists with scheduling student/parent appointments, IEP's and 504 meetingsCalls/researches other information on students new to the school siteTranslates for students and parents, (if bilingual) as neededAssist teachers with meeting notices and documentation required for IEP and 504 meetingsProvides student's teachers with individualized educational plans in order to assist with complianceSecures timesheet signatures from paraprofessionals and department chairPrepares paraprofessional scheduleMaintains quality control of IEP's before sending to District officeProcesses teacher supply requestsMaintain confidentiality of information regarding students, staff, parents and school issuesProvide a welcoming atmosphere for students, staff, parents and communityPerform responsibilities in an ethical and professional mannerMaintain punctual and regular attendancePerform other related duties as assignedKNOWLEDGE, SKILLS AND ABILITIES REQUIREDTo perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability requiredEducation / Certificate1. Must possess a high school diploma or equivalent.2. Must have and maintain a valid IVP Arizona Fingerprint Clearance CardExperience1. Must possess an ability to deal effectively with matters of confidentiality.2. Must possess the ability to work cooperatively with parents, students, staff and the general public.3. Ability to function in stressful situations and respond with tact, composure and courtesy when dealing with others.4. Ability to acquire and apply information in related references (e.g., Governing Board policies and regulations, ESS procedures).5. Must be self-directed and capable of working in a collaborative decision-making management system.6. Must possess a pleasant personality and telephone manner.7. Must possess a loyalty to the school district and its philosophy.8. Must be 21 years of age or older upon hire.Communication Skills1. Biliterate/bilingual in Spanish and English, preferred.2. Excellent written and oral communication skills.Computer Skills1. Must possess the ability to operate a computer and standard office machines.2. Must possess ability to use or learn to use Individual Education Plan (IEP) software3. Ability to operate computer hardware and software in use in ESS at time of and adopted after hire (e.g., MS Word, MS Excel, PowerPoint, Publisher, and iVISIONS).PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Prolonged periods sitting at a desk and working on a computer2. Ability to regularly push, pull or lift weights up to 15 pounds3. Specific vision abilities required by this job include close vision and ability to adjust focus4. Regular talking and listening is required5. Ability to frequently stand, walk, bend, sitWORKING CONDITIONSThe work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Must be able to tolerate a semi-private working environment2. Must be able to tolerate prolonged periods of sitting and computer work1-202 - EQUAL EMPLOYMENT OPPORTUNITY