Office Assistant and Special Terms Coordinator–Registrar’s Office

WV Wesleyan College is seeking a Office Specialist & Special Terms Coordinator for the Office of the Registrar. This is an entry level position of 37.5 hour per week. The position performs a variety of data entry and clerical tasks in support of the Office of the Registrar.Duties And Responsibilities IncludeServes as a point of entry to the Registrar’s Office; greeting office patrons, answering the office telephone, monitoring office email account and filingProcesses transcript requestsClassroom assignments for each academic termComplete student enrollment and degree verificationsCoordinate registration and enrollment for special graduate termsManages incomplete grading processProcesses internship and directed study courseworkParticipates in all activities associated with course registration and grading specifically managing the roster verification process and processing of internship and directed study paperworkScans and files documents in electronic imaging systemEnsures accurate and confidential maintenance of all student academic records in compliance with the Family Educational Rights and Privacy Act (FERPA)Provides general academic information and support to students, faculty, and staff and answers questions related to academic processes and policiesOther duties as assignedQualificationsBachelor’s degree preferred; experience preferred in a Registrar’s Office or related office workExcellent technological skills, especially in a student information system and Microsoft OfficeAbility to collaborate with various offices and personnel on campusDeliberate organizational skills and high degree of attention to detailExcellent communication skills written and verbalAbility to prioritize projectsAbility to handle multiple tasks with frequent interruptionsTo ApplyInterested candidates should submit a letter of interest, resume, plus names and contact information of three professional references to wvwcjobapp@wvwc.edu. In the subject of the email, please include ##18## – Office Specialist & Special Terms Coordinator. The review of applications will begin immediately and continue until the position is filled.West Virginia Wesleyan College does not discriminate on the basis of race, sex, color, national or ethnic origin, creed, ancestry, marital/family status, veteran status, sexual orientation, gender, gender identity, gender expression, pregnancy, religion, age, disability or blindness, or any other characteristic protected by local, state or federal law , to include Title VI, Title VII, Title IX, Section 504, and the Age Discrimination Act, in the administration of its admission policies, scholarship and loan programs, educational programs, employment, athletic programs, co-curricular activities, or other College administered programs. WVWC’s nondiscrimination polices may be accessed at https://www.wvwc.edu/title-ix/. For inquiries about the application of these laws in WVWC’s programs activities or to file a report, contact the Title IX Coordinator at titleix@wvwc.edu or 304-621-1316.