Remote: Project Coordinator

Our global biopharmaceutical client is seeking a Project Coordinator to provide operational, administrative, and project support for strategic initiatives and cross-functional projects. This individual will partner closely with Project Managers, business stakeholders, vendors, and project team members to coordinate activities, maintain project documentation, track deliverables, and support effective communication across project teams. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.ResponsibilitiesSupport Project Managers throughout the project lifecycle, including planning, execution, monitoring, and project closeout.Maintain project schedules, action item logs, decision logs, risk registers, issue trackers, and other key project documentation.Coordinate project meetings, workshops, stakeholder sessions, and other project-related activities.Prepare meeting agendas, capture detailed meeting minutes, document decisions, and distribute follow-up actions.Track assigned tasks and deliverables, follow up with project team members, and escalate overdue or at-risk items as appropriate.Maintain organized project documentation repositories and ensure materials remain accurate, current, and accessible.Coordinate the creation, review, approval, and distribution of project deliverables.Maintain project plans, status reports, project charters, governance materials, and change control documentation.Prepare weekly project status reports, dashboards, presentations, and other materials for project teams and leadership.Track project milestones, dependencies, risks, issues, assumptions, and overall project health.Assist with documenting risk mitigation plans, issue resolution activities, and associated action items.Facilitate timely communication between Project Managers, business stakeholders, vendors, project teams, and leadership.Assist with resource tracking, project timelines, implementation readiness activities, and team member onboarding.Maintain project calendars and coordinate scheduling across multiple stakeholders.Identify opportunities to improve project processes, templates, reporting, and documentation practices.Support organizational project management standards, governance requirements, lessons learned, and project closeout activitiesQualifications2+ years of experience in project coordination, project administration, operations support, or a related business function.Strong organizational and time-management skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.Excellent written and verbal communication skills with the ability to effectively interact with stakeholders at multiple levels.Strong attention to detail, accuracy, and follow-through.Ability to work independently while collaborating effectively within cross-functional teams.Proactive problem-solving skills and the ability to identify and escalate potential project risks or issues.Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Teams, and SharePoint.Preferred QualificationsBachelor’s degree in Business, Project Management, Healthcare Administration, Information Technology, or a related field preferred; an equivalent combination of education and relevant experience will be considered.Experience supporting cross-functional projects and stakeholder groups.Experience with project management tools such as Microsoft Project, Smartsheet, Microsoft Planner, Jira, Clarity, or similar platforms.Experience working within a pharmaceutical, biopharmaceutical, healthcare, or other highly regulated environment is a plus.