Firm Administrator

Location: Plano, Texas, In OfficeRole Type: Full‑TimeSalary Range: $125-150k DOEThe Role:We are seeking a strategic, highly organized Firm Administrator to serve as the operational backbone of our growing professional services firm. Reporting directly to firm leadership, you won’t just “keep things running”, you will drive operational excellence across finance, people, and systems.This is a hands-on leadership role where you’ll bring structure to complexity, improve processes, and empower high-performing teams to do their best work.What You’ll DoFinancial Leadership: Oversee accounting workflows, reporting, reconciliations, billing, and collections. You will supervise the accounting team and ensure financial accuracy, consistency, and strong internal controls.People Operations & HR: Lead recruiting, onboarding, payroll oversight, benefits administration, and employee relations. You’ll own performance management processes and ensure HR compliance across the firm.Operational Excellence: Improve administrative systems, policies, and workflows to drive efficiency and scalability. Serve as a key problem-solver for internal operations.Risk & Compliance: Manage benefits, insurance renewals, and risk management requirements to protect and support the business.Strategic Support: Partner with leadership on firmwide planning, coordination, and internal initiatives that drive growth and alignment.What You BringExperience: 5+ years in operations, administrative, or firm management roles, preferably within a professional services environment.Education: Bachelor’s degree in Business, Finance, Management, or a related field.Leadership: Proven ability to lead teams and collaborate effectively with firm leadership.Financial Acumen: Strong experience overseeing financial operations and working closely with accounting functions.HR Expertise: Hands-on experience with HR processes, benefits administration, and compliance.Tools: Proficiency in QuickBooks and Paylocity preferred.Credentials (Plus): SHRM, PHR/SPHR, MBA, or other operations leadership certifications.Mindset: Highly organized, sound judgment, strong communicator, and a proactive operator who thrives in a dynamic environment.We are a high computer-use office, so being comfortable and skilled at general computer, phone, and tablet use really sets you up for success. Some months are busier than others, so successfully managing a fluctuating workload, while staying organized, is a must to help us meet our client’s deadlines.Work Location:Work to be performed in office. Candidate must be local to Dallas, TX. Core working hours are between 8 AM and 5 PM Central Time.Paragon offers a competitive salary along with many great benefits:Benefits:• Health Insuranceo Medical insurance, the company pays an industry-leading 70% of the cost for you and your familyo 100% company paid Vision and Dental coverage for you and your familyo 100% company paid Accident, Critical Illness (including cancer), and Hospital Indemnity for you and your familyo 100% company paid Short-term and Long-term disability for youo 100% company paid Basic Life and Supplemental Life Insurance for youo $1,000 allowance to new parents of any statuso 8 weeks company paid maternity leaveo Up to 4 weeks paid bonding leave• Time Off (32 days total)o 20 days PTO prorated based on start dateo 10 paid holidayso 2 paid volunteer days• 401Ko Eligible after completion of orientation periodo Includes up to a 4% matcho No vesting periodo 90 day waiting period• Tenureo 5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 dayso 10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 30 days, plus a one-time sabbatical consisting of 5 days of PTO and up to $10,000 reimbursed expenseso Continuing educationo Mentoring program• Compensationo Annual bonus pro-rated based on start dateo Student debt assistance up to $300 per month for 5 years for job-related degreeso Straight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per weeko Wellness reimbursement of $75 per montho Night out reimbursement of $75 per montho Cell phone reimbursement of $15-$65 per month, depending on roleo $5,000 referral bonus for a successfully hired colleagueo TSA Pre-Check reimbursemento CLEAR reimbursemento Snacks (In-Office)o 4 Company sponsored events each yearPhysical Demands and Work EnvironmentThe physical demands described here are representative of those, which must be met by an employee, to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform these functions. While performing the duties of this role, the employee is regularly required to sit, reach, bend, and move about the facility, with some light, local travel around town on occasion for meetings or office errands. Facility is normal office environment with variation of temperature and lighting.