Human Resources Administrative Assistant

VIVA PediatricsVIVA Pediatrics is a home health services company with a specialty in private duty nursing, skilled nursing visits and therapy for infants and children. We are committed to providing each patient with an exceptional level of care and attention. At our agency, we are proud to be nurse owned and operated. Our dedicated staff works together as a team to provide high-quality comprehensive care to medically fragile children. VIVA's core mission is to staff compassionate and understanding caregivers that take pride in paying close attention to each patient's needs.Summary of functions: Supports company operations by following company policies and procedures. Responsible for performing a variety of duties. This position requires communication between candidates for field position, branch staff and corporate HR in order to facilitate the hiring of field staff as well we additionally administrative tasks. This position requires an individual to be multi-tasked, have computer skills, great communication skills and be efficient.Competencies:CommunicationCoachableFollowing Policies & ProceduresProblem solvingLeadershipMajor Duties and Responsibilities: Timely processing of entering new hire in appropriate HR systems and creating employee filesFiling and proper document maintenanceProcess required background checks as requested by officesTrack and run MVR reports as requiredWeekly renewable reminders to field office staff, log communicationsMaintains calendar with candidate updates and confirms interview/orientation with candidatesGreet and direct candidates upon arrival and ensures sign in and sing out documentation completedCompletes necessary HR requirements and reference checks on candidates past work experienceCollecting expiring credentials for all staffAssist Human Resources Director and Human Resources Specialist as neededMail birthday cards from the company, each monthSend office and field staff birthday and anniversary announcement emails to all employees and for employee newsletterIssue Employee of the Month, Nurse of the Month, and Therapist of the Month gift cardsProcess and Maintain VIVA Coin submissionsAssists with recruiting events as requested and approvedGeneral office duties including filing, mailing, faxing and similar tasksPrinting and mailing client MARS, POC's, Emergency Plans, Medication, etc.Maintains high-level of confidentiality with client and staff protected/personal informationProvide effective communication to patient/family, team members, and other health care professionalsFacilitates the communications system for clients and staff which may include mail distribution, phone system, memo's, answers incoming calls, documents and disseminates appropriate messagesAssist with monthly auditing of employee HR filesOrdering and stocking office suppliesMust be able to prioritize and multi-task in a fast-paced environmentEnsures nursing candidates meet required hiring standards for VIVA PediatricsPerforms Other Duties As RequiredBenefits: 401(k)Dental insuranceDisability insuranceEmployee assistance programHealth insuranceLife insurancePaid time offVision insuranceVoluntary insurance (accident & critical illness)Join us at VIVA Pediatrics, where your career is more than a job - it's a journey of growth, support, and purpose. Apply now and be a part of a team that's making a difference, one child at a time!