Program Coordinator

Who Are We? As a premier workforce education, training, and development organization, OAI’s mission is pretty simple: to improve lives. We do that through offering training that leads to safe, meaningful employment while helping companies and communities to thrive. Our commitment to Diversity, Racial Equity and Inclusion means you will be joining a very diverse and dynamic team of professionals who are enthusiastically dedicated to our mission. Big thinkers, strategists, problem solvers, caring, fun-loving. OAI is a place that encourages innovative thinking and values flexibility and work-life balance. Our hard-working team is supportive and collaborative and all share a common desire to help our fellow citizens live better, safer lives. We’re a growing non-profit and we’re looking for people to grow with us! Who Are You? You are engaged in worker training, public health, adult education, and the overall advancement of a safe workplace. You support the need for job training and career advancement for some of our most vulnerable populations. You love thinking creatively, collaborating with partners, and engaging with diverse people. You work well under tight deadlines and are committed to getting a job done well. You communicate across different teams and bring groups together. Data and metrics don’t scare you and you are comfortable using data to guide decisions. You support OAI’s vision for everyone to reach their career potential, work safely and build a good life. If this is you, we need you to join our team! Business and Worker Training (BWT) Department provides worker health & safety training, in compliance with OSHA CFR 1910.120, to emergency first responders, law enforcement, temporary and transitional workers, and industry workers who may be exposed to hazardous materials. The department also offers customized, cost-effective on-site workforce skills and safety training programs for low wage and limited English proficient workers employed in various industries, including the manufacturing and healthcare sectors. Training is offered in Chicago and across the country through a cadre of trainers and partners. The Program Coordinator is responsible for general administrative and support duties for the Business and Worker Training department including coordinating with contractors and trainees, entering data in internal and external DMS, and assisting with course set up and development. The Program Coordinator is an organized, self-starter with the ability to work independently and within a team setting. Why OAI? Remember when we said at the top that we value work-life balance? That’s legit; OAI’s pay and benefits are generous! Benefits include: · BCBS medical and dental insurance · VSP vision · Short- and long-term disability insurance · Professional development opportunities · (10) paid holidays plus we are closed from Christmas Eve through New Year’s Day · Hybrid office setting · Paid time off · Weekly mental health time off · Monthly Internet/phone reimbursement · 401k Plan with match · Excellent technology and IT support · Employee Assistance Network OAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability or genetics. How to Apply? To apply, submit cover letter describing your interest and experience along with your resume to oaihr@oaiinc.org Responsibilities: · Acts as departmental liaison with nationwide instructors. · Ensures that requisite paperwork submitted by instructors is accurate and complete. · Collects and organize course paperwork and maintains files. · Enters course data and student evaluations and creates certificates using Salesforce Data Management System · Enters grant required data in external database system · Attends training conferences required by funding agencies and/or as assigned by Director · Assists in monitoring and ordering supplies for trainings · Prepares health & safety class materials and provides classroom assistance to instructors, as needed. · Understands 508 compliant regulations and adjusts curricula to meet federal regulations. · Assist in grant application research and writing and database updates as needed · Assists with programmatic reporting · Assists with special projects · Other duties as assigned Required Qualifications: · Four-year undergraduate degree preferred, with 1-2 years of experience in data coordination preferred. Minimum High School diploma or equivalency. · Experienced in data entry and data management systems · Advanced skills in MS Office including Word, Excel and PowerPoint. · Experience in office administration with public contact · Excellent customer service and interpersonal skills · Socially conscious with ability to work with diverse populations. · Team player who can also work independently · Detail oriented with ability to input, proofread, and edit data. Equal Opportunity: Diverse candidates are encouraged to apply. Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday People with a criminal record are encouraged to apply Education: High school or equivalent (Preferred) Experience: Data Coordination: 2 years (Required) Work Location: In person