Facilites Coordinator

Facilities Coordinator-JLLOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What This Job Involves:As a Facilities Coordinator at JLL, you'll serve as the essential liaison between our client community and building operations, creating seamless workplace experiences that help people thrive. This role centers on front-of-house services, mailroom operations, and event coordinationensuring every interaction reflects JLL's commitment to excellence. You'll manage shipping and receiving functions, coordinate vendor deliveries and building access, and work closely with building management to address lighting, temperature, and elevator needs. What sets JLL apart is our culture of collaboration, and you'll embody this as an ambassador who promotes positive relationships across departments. From maintaining event calendars and configuring meeting spaces to directing incoming queries with professionalism and care, you'll be the face of facilities services. What Your Day-To-Day Will Look Like:Manage all front-of-house services, mailroom operations, and shipping/receiving functions while serving as the primary point of contact for the client community Schedule and coordinate vendor deliveries, including building access, elevator usage, and logistics with customer building management Plan and execute physical setup of events and meeting spaces, including furniture arrangement, signage placement, and equipment configuration Maintain accurate daily records of space bookings, room reservations, and event calendars to ensure smooth facility operations Coordinate with building management on operational needs including lighting adjustments, HVAC requirements, and elevator scheduling Create and maintain documentation using Microsoft Word and Excel as directed by the customer Promote positive relationships between internal departments and act as an ambassador for both JLL and the client Required Qualifications:High school diploma or GED Proven experience in mailroom operations, shipping and receiving functions Experience in reception, concierge, hospitality, or related customer-facing roles Outstanding customer service skills with ability to communicate confidently with stakeholders at all levels, both written and verbal Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint Strong organizational skills with keen attention to detail and ability to manage multiple priorities Preferred Qualifications:Experience supporting corporate facility operations or workplace services Background in event coordination or meeting space management Familiarity with vendor management and building operations coordination Self-motivated with an energetic, proactive attitude and collaborative team approach Schedule: M-F Location: Woodland Hills CA This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 24.00 26.00 USD per year Location: On-site Woodland Hills, CA Personalized benefits that support personal well-being and growth: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay