Administrative Assistant

Our vision is a world of peaceful relationships with food, weight, and body image, where everyone with an eating disorder can experience recovery. We believe that exceptional, individualized care leads to lasting recovery from eating disorders. That’s why our teams are comprised of compassionate, dedicated professionals from a variety of backgrounds who collaborate to provide the very best evidence-based care for our clients at all levels of care. Position OverviewThe Administrative Assistant supports appointed executive positions in the organization through a variety of administration and coordinating responsibilities.Schedule1.0 FTE (40 hours/week) Mon-Fri, 8am-5pmFully onsite position at the Atrium Office in St Paul, MNHow Executive Assistants Empower RecoveryManage executives’ schedules and appointments.Logistical and organizational support for meetings, internal trainings, and external presentations (find space, arrange video and conference calls, order lunch)Coordinate travel arrangements for Officers, other staff as directed by Officers, TEP Board of Directors, and guests of The Emily Program, including scheduling, travel arrangements, day of activities.Monitor email, voicemail and mail when Director is out of the office. Respond to urgent requests and organize responses needed upon Director’s return to the officeDraft and/or format various business communications – emails, letters, documenting processes. Handles highly confidential materials appropriately ensuring privacy is maintainedPrepare meeting agendas and/or presentations, attend and take notes in meetings and distribute minutes, including for TEP Board of Directors MeetingsCollect receipts and submit monthly expense reportsQualificationsHigh school diploma required. 3+ years of administrative support experience at a Director level or above requiredSignificant experience using Word, Excel, PowerPoint and MS Outlook and ability to learn other applications requiredStrong customer service skills/experience strongly preferredWhat we offer:  Employee Benefits We understand the importance of a well-rounded benefits package. That’s why we’re dedicated to providing a range of plans to meet your needs.  For full-time employees, we offer: HSA and PPO insurance with HSA or FSA options (Blue Cross Blue Shield) Dental insurance (Delta Dental) Vision insurance (EyeMed) Short-term and long-term disability insurance Company-paid life insurance 401(k) plan available two months after start date Company 401(k) matching for up to 50% of your contribution, up to 6% of your compensation Paid time off is a crucial part of maintaining work and life balance. Our generous PTO plan accrues annually and begins with your first whole pay period. Eligible employees enjoy seven paid holidays and one floating holiday in addition to their regular PTO.