Program Coordinator

Program Coordinator8-month ContractHybrid(2-3 days onsite)Tacoma, WAPosition OverviewWe are seeking a highly organized and detail-oriented Project / Program Coordinator to support the successful delivery of multiple projects and programs. This role plays a key part in ensuring work progresses in an organized, transparent, and timely manner by supporting scheduling, documentation, reporting, communications, and coordination activities.The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and collaborates effectively with project managers, stakeholders, technical teams, and vendors to maintain alignment across initiatives.Key ResponsibilitiesProject & Program CoordinationSupport day-to-day coordination of project and program activities across multiple workstreamsTrack milestones, deliverables, dependencies, risks, issues, and action itemsMaintain and update integrated project schedulesCoordinate meetings, workshops, governance reviews, and stakeholder touchpointsFollow up with team members to ensure timely progress on assigned tasksDocumentation & ReportingPrepare and maintain project artifacts including status reports, meeting notes, action logs, schedules, and decision logsOrganize and manage documentation in shared repositories (e.g., SharePoint, Teams)Compile updates for leadership, governance boards, and stakeholdersAssist in developing presentations, dashboards, and summary materialsCommunication & Stakeholder SupportAct as a central coordination point across business, technical, and vendor teamsSupport clear and timely communication on project status, risks, and upcoming activitiesPrepare stakeholder communications related to project updates and changesEscalate risks, delays, or gaps in information to leadership as neededPlanning & Process SupportAssist with project intake, planning, and readiness activitiesSupport development and improvement of coordination processes and templatesIdentify interdependencies, resource constraints, and potential conflictsContribute to continuous improvement of reporting and coordination practicesTools & Administrative SupportMaintain project data in tools such as Smartsheet, Planview, Microsoft Project, SharePoint, Teams, and ExcelCoordinate calendars, meeting logistics, agendas, and follow-upsSupport onboarding of new team members and vendors into project processesRequired QualificationsStrong organizational and coordination skills with the ability to manage multiple activities simultaneouslyExcellent written and verbal communication skillsHigh attention to detail and ability to maintain accurate documentationAbility to collaborate across cross-functional teamsSound judgment in identifying and escalating issuesProficiency with Microsoft Office and project coordination toolsAbility to adapt to changing priorities in a fast-paced environmentPreferred QualificationsExperience supporting projects, programs, or portfolios with multiple stakeholdersExperience managing schedules, tracking logs, and governance materialsFamiliarity with project management methodologies and lifecycle phasesExperience working with both business and technical teamsExperience with tools such as Smartsheet, Planview, SharePoint, Teams, or similar platformsExperience with Microsoft Project (preferred)About Us:At Brooksource, relationships are the foundation of everything we do. Since 2000,we've built lasting partnerships with clients, consultants, and internal teams todeliver an exceptional experience across every engagement. As a trusted IT andEngineering services provider, Brooksource supports Fortune 500 organizationsthrough Experience-Driven Staffing, Professional Services, and Elevate, ourproprietary Workforce Transformation program. Whether you're hiringfor software development, cloud computing, cybersecurity, data analytics,or enterprise IT, our customized staffing solutions are designed to align with yourcompany's unique goals, culture, and technology stack. We offer flexible hiringmodels, including contract, contract-to-hire, and direct placement to meet yourevolving business needs.We are a certified partner of leading platforms, including Salesforce, AWS,Microsoft, and Google Cloud, enabling us to deliver scalable, end-to-endtechnology solutions. With a growing national footprint, Brooksource is redefiningexpectations in IT consulting, engineering services, and technology workforcesolutions.EEO Statement:Brooksource is an equal opportunity employer that does not discriminate on thebasis of actual or perceived race, color, creed, religion, national origin, ancestry,citizenship status, age, sex or gender (including pregnancy, childbirth, lactationand related medical conditions), gender identity or gender expression, sexualorientation, marital status, military service and veteran status, physical or mentaldisability, protected medical condition as defined by applicable state or local law,genetic information, or any other characteristic protected by applicable federal,state, or local laws and ordinances.Benefits & PerksBenefits & Perks: Brooksource offers competitive medical, dental, vision, HealthSavings Account, Dependent Care FSA, and supplemental coverage with plans thatcan fit each employee's needs. We offer a 401k plan that includes a companymatch and is fully vested after you become eligible, paid time off, sick time, andpaid company holidays. We also offer an Employee Assistance Program (EAP) thatprovides services like virtual counseling, financial services, legal services, lifecoaching, etc.Pay Disclaimer:The pay range for this job level is a general guideline only and not a guarantee ofcompensation or salary. Additional factors considered in extending an offerinclude (but are not limited to) responsibilities of the job, education, experience,knowledge, skills, and abilities, as well as internal equity, alignment with marketdata, applicable bargaining agreement (if any), or other law.