Administrative Business Partner (I)

Job Title: Administrative Business Partner (I)Location: Mountain View CA (Hybrid – Tue, Wed, Thur Onsite for 3 days)Duration: 12 months contractPay Rate: $29.22/hr on W2As an Administrative Business Partner (ABP), you complete administrative tasks such as travel management, expense reports, calendar management, and facilities coordination with some guidance, successfully navigating ambiguity. You use strong judgment and discretion to support your team's and/or sites projects. You have a moderate understanding of the business, fostering efficient scheduling and prioritization. You utilize solid communication skills to interact and build rapport with internal and possibly external-facing parties. You exhibit the highest standards of confidentiality, with a clear understanding of our policies and procedures. Responsibilities include:Prepare meetings for the executive, team, and/or site with some guidance. Ensure meeting room, equipment, and attendee list are correct and confirmed; gather, compile, and create meeting materials (e.g., decks and meeting agendas); ensure meeting materials are aligned with the specific meeting agenda; assist with note-taking.Assess and advocate for office space needs with some guidance; manage requests for space accommodations; liaise with internal partners (e.g., real estate workplace services REWS) to construct and plan space allocation; may facilitate office moves.Schedule, maintain, and update calendar events, with some guidance. This includes: proactively scheduling, maintaining, and updating calendar events for the supported executive, team, and/or site with consideration for time zone differences; building in adequate preparation time for events; resolving scheduling conflicts; responding to requests for scheduling and meetings; optimizing calendaring for short and long-term planning of supported executive, team, and/or site; making recommendations to support leadership time allocation with respect to calendar and travel.Plan and organize site/location activities in areas of culture, community affairs, PR, communications with both the internal and external communities with some guidance. Collaborate with the leadership teams and site/location with regard to strategic programs and initiatives around culture, team dynamics, site effectiveness. Participate in the ABP community at the site, location, or region.Plan and organize internal and external programs and events (e.g., budget management, team off-sites, site-wide events, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors; ensure compliance with internal and external policies/procedures; may act as the main point of contact during the event. Contribute to projects or programs (e.g., Culture Club, E/ABP global community projects, Function/PA/Site E/ABP specific process improvement or other projects, executive or site-driven projects or programs not related to the E/ABP role). Execute events, projects or programs with some guidance. Deliver SMALL to MEDIUM-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with minimal assistance from executive. Select appropriate approaches from clear or less defined options to complete assigned tasks. Use strong judgment and discretion with minimal guidance.Complete travel coordination tasks with some guidance. This includes: scheduling and coordinating travel for executive(s) and team(s) in line with preferences, organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations); may travel with executives and teams and remain on-call to respond to executives urgent requests during travel; may develop travel agendas and complete post-travel documentation as needed.Execute expense and budget management activities with some guidance. This includes: completing expense reports, reviewing and processing invoices, expense reports, and purchase orders on behalf of executives and/or site.Minimum role qualification requires proficiency in:Calendar managementManaging confidentialitySite culture leadershipExpense managementResource planning and headcount managementCore administrativeManage meetings effectivelyTeam ManagementWritingRelationship buildingTravel managementEvent managementRussell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors