Public Records Supervisor

Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.Five (5) years of progressive experience in records processing to include entering, querying, retrieving, validating and processing of data in various database systems.Two (2) years of experience assisting others in the use of electronic records management systems for a moderate to large scale governmental or law enforcement agency.Demonstrated knowledge of State records management and public records law.An equivalent combination of education, training, and experience may be considered. Such experience must be clearly documented in the application for consideration.SPECIAL REQUIREMENTSFCIC / NCIC Limited Access Certification must be obtained within six (6) months.Possess and maintain a valid Florida driver's license throughout employment without any restrictions that affect job performance.Under administrative direction, the purpose of the position is to supervise and coordinate administrative activities to support law enforcement personnel and the public in the receipt, processing, and release of agency public records within the Public Records Unit of the Broward Sheriff's Office. Position supervises and coordinates subordinate staff who receive, process, and ensure the availability of records in compliance with the State of Florida guidelines of Chapter 119 public records law. Position performs scheduling and coordination of special requests/projects and assists the Records Management Liaison Officer (RMLO) as directed. Performance is reviewed periodically through conferences, observation and evaluation of tasks completed and results achieved. Position utilizes agency software to identify, prioritize, organize, redact and complete records requests. Performs related work as directed.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.Supervises and coordinates administrative activities relating to the receipt, processing, and release of agency public records within the Broward Sheriff's Office in compliance with the State of Florida guidelines of Chapter 119 public records law.Supervises and guides unit staff in the review and redaction of exempt information, responses to and tracking of public records requests, and otherwise ensures compliance with the guidelines of Chapter 119 public records law.Researches and responds to complex and non-routine issues unable to be resolved by unit personnel under charge; conducts the more sensitive, high profile and detailed public records requests.Performs quality assurance audits on released records to ensure compliance with Chapter 119 public records law.Utilizes agency software to identify, prioritize, organize, redact and complete records requests.Ensures that public records are organized and maintained per the State retention schedule and that responses to public disclosure requests comply with the guidelines of Chapter 119 public records law.Provides guidance to agency wide designated records liaisons regarding departmental procedures for public records requests.Liaison with legal counsel to evaluate whether any record or part of records is exempt in order to minimize the agency's exposure to liability under the Public Records Act, including the withholding, redaction, and/or disclosure of public records.Corresponds with parties requesting public records; seeks clarification on unclear or large requests; supervises the preparation of cost estimates in connection with public records requests; collaborates with agency personnel to ascertain the volume and nature of responsive records.Conducts keyword searches, restores BSO emails in response to public records requests; coordinates with ITD in performing detailed searches.Evaluates personnel performance; provides recommendations concerning hiring, discipline, promotion and other personnel management issues.Coordinates the execution of administrative tasks to include unit scheduling and assignment of special requests / projects.Recommends and initiates administrative procedures and guidelines that will ensure operational efficiency.Supervise the training of unit personnel in the operation of various database systems and standard operating procedures (SOP's).Ensure the training of unit personnel is properly conducted and documented.Ensures the accurate maintenance of departmental records and updates such as needed.Maintains and updates list of exemptions to public records per Florida law.Acts as liaison with other agency departments, law enforcement agencies, judicial entities, attorneys, judges, governmental agencies and other entities involved in public records requests.May provide court testimony and depositions when directed.Processes subpoenas and other legal forms as directed.Attends all required training on public records, disclosure, and records management functions.May act in the absence of the Records Management Liaison Officer (RMLO) as directed.While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.Performs related duties as directed.Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). May require physical agility and balance for tasks, such as climbing, kneeling, bending, stooping and/or reaching for objects at or above floor level. Tasks may involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.If you encounter issues with your application and need technical assistance, please contact Applicant Support (GovernmentJobs.com) from 9 am to 9 pm EST, Monday - Friday. You can reach them by phone at 855-524-5627 or emailsupport@governmentjobs.com.Once you successfully submit your application, you will receive a confirmation e-mail. If you do not receive this e-mail, please contact Applicant Support for any inquiries.