Administrative Assistant

Administrative AssistantWe are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a fast-paced, team-oriented environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion. Key ResponsibilitiesProvide comprehensive administrative support to executives and team members Manage complex calendars across multiple time zones; prioritize and coordinate meetings Schedule and coordinate phone, video, and in-person meetings, including logistics and materials Handle a high volume of calls and communications with professionalism and accuracy Arrange domestic and international travel, including itineraries and visa coordination Prepare and process expense reports and invoices in a timely manner (e.g., Concur) Coordinate internal and external meetings, including conference rooms, catering, and guest registration Perform general administrative tasks such as filing, scanning, document preparation, and data entry Maintain strict confidentiality when handling sensitive information Collaborate with team members to ensure seamless administrative coverage and support Ensure compliance with internal policies and approval processes Required QualificationsProven experience as an Administrative or Executive Assistant in a fast-paced environment Strong calendar management experience, including multiple stakeholders and time zones Experience coordinating travel and processing expense reports Excellent written and verbal communication skills Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and remain calm under pressure High level of professionalism, discretion, and integrity Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom Experience with expense management tools such as SAP Concur