Sr. Administrative Assistant

Sr. Administrative Assistant VARITE is looking for qualified Sr. Administrative Assistant in San Francisco, CA or San Jose, CA. An American computer software company that offers a wide range of programs from web design tools, photo manipulation and vector creation, through video/audio editing, mobile app development, print layout and animation software. Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. Hybrid 2-3 days onsite - open to San Francisco, CA or San Jose, CA Contract Duration: 6 months Pay Rate Range: $50 - $56.33/hr. on W2 Work Authorization: Only USC or GC Here's What You'll Do Provide administrative support to the Sr. Director(s) of AI Platform and Foundry Extensive scheduling and calendar coordination (Outlook) Coordinate travel arrangements, domestic & int'l Filter and manage requests for internal & external commitments Coordinate special projects including team off-sites, team building activities and all hands meetings Managing team access to shared databases, handling purchase orders Creating and editing agendas, reports, and other documents to support organizational objectives. Submit and maintain expense reports Manage staff meeting agendas as well as attend and capture key outcomes and actions Regularly collaborate with cross-functional Administrative & Executive Assistants Look for opportunities to streamline efforts and improve processes Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Skills 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants at **** and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact Ability to work regularly onsite at the **** San Jose location required Flexibility to work outside normal business hours as dictated by business needs Education Bachelor's degree Benefits We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive: Health Insurance: Medical, dental, and vision coverage Retirement Plans: Participation in a company-sponsored retirement savings plan. Legal Service Plans: Offering access to attorneys for legal advice and representation. If this opportunity interests you, please respond by clicking on EasyApply. Know someone who would be perfect for this role? Refer to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network. VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.