Assistant to the President

Position: Assistant to the President Reports To: President Location: Portland Status: Full-Time Position Summary The Assistant to the President provides high-level administrative and operational support to the President of the College and plays a critical role in ensuring students have timely access to all required instructional resources. The primary responsibility of this position is the ordering, processing, inventory management, and distribution of all student books and required academic materials, ensuring students are fully prepared for orientation, coursework, and program progression. In addition to overseeing student resources, this role supports admissions reporting, marketing coordination, executive administration, and student engagement activities in a fast-paced higher education environment. Key Responsibilities Primary Responsibility: Student Books, Resources & Inventory Serve as the primary owner of the student book process for all programs and cohorts Order, process, track, and manage inventory for all student books and required instructional materials Maintain and update the official college booklist for each program and term Coordinate the timely release and distribution of books and laptops to students Verify that all students receive required books and resources prior to the start of each term Troubleshoot and resolve book access issues promptly, serving as the main point of contact for students and staff Coordinate book setup and distribution for student orientations Monitor inventory levels, forecast needs, and work with vendors to prevent delays or shortages Admissions, Reporting & Marketing Support Prepare and distribute weekly admissions reports Generate weekly lead and enrollment reports for leadership review Assist with advertising buys, including coordination with vendors and tracking campaigns Support admissions-related documents and information sessions Assist with database reports related to admissions and enrollment trends Executive & Administrative Support Provide direct administrative support to the President across admissions, academics, and operations Manage the President’s daily schedule, meetings, and calendars Attend staff meetings and record accurate meeting minutes Create, edit, and modify institutional documents and correspondence Provide front desk administrative support when needed Student Engagement & Events Assist with student orientations, including materials preparation and logistical setup Assist with graduations and student activities Provide assistance and support to students when requested Other Perform other duties as assigned to support the effective operation of the College Qualifications Associate or bachelor’s degree preferred Prior experience in higher education, administrative support, admissions, or operations preferred Demonstrated experience managing inventory, ordering processes, or vendor coordination preferred Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities independently and collaboratively Proficiency with databases, reporting tools, and office technology Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Application Question(s): Please provide your email address for contacting Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Administrative: 2 years (Preferred) Work Location: In person