Executive Assistant

Executive AssistantSchedules and maintains executive's calendars, providing necessary logistics for meetings such as agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccurring conference calls for executives. Maintains paper and electronic files of all correspondence, documents, reports, and other materials. Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance and are organized in a clear, concise, and professional manner with correct grammar, punctuation, and spelling. Arranges travel for assigned executives and coordinates schedules, completing expense reporting accurately and timely. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates with staff, leadership, outside callers, and visitors, representing self and the organization in a professional, courteous manner. Directs incoming communications according to executive's schedule and priorities. Deals discretely and appropriately with confidential information. Other duties as assigned.Knowledge, Skills, and Abilities:Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and WordBasic computer navigation skillsOnline expense reimbursement system knowledge such as ConcurDemonstrates the ability to adapt to new situations and responsibilitiesDemonstrates problem-solving skillsStrong emphasis on organizational skills and strong attention to detailAbility and willingness to multitaskAbility to display professional interactions with all levels of internal and external customersMust be able to read, write, and speak conversational EnglishExcellent verbal and written communication skillsAbility to deal with data that is of a sensitive and confidential natureAbility to work independently or in a team environmentAble to take initiative to solve issues and proactively prepare for upcoming eventsAnalytical skillsTime management and planning skillsAdditional coursework in computers, business, and accountingUnderstands and abides by confidentiality of all files, data, telephone conversations, etc., and sustains a level of confidentiality by adhering to ethics of the executive personnel. Handles confidential patient and sensitive information in accordance with HIPAA guidelinesEducation:Associate [Preferred]High School Grad or Equiv [Required]Field of Study:N/AWork Experience:3+ job related experience [Required]Licenses and Certifications:National Notary Association Notary Public (NNANP) [Preferred]Certified Administrative Professional (CAP) (CAP) [Preferred]Physical Requirements: (Please click the link below to view work requirements) Physical RequirementsPay Range:$21.73 $40.42This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.