Administrative Assistant (AP/AR Backup Support)

Position Summary The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure smooth and efficient office operations. This position will serve as backup support for Accounts Payable and Accounts Receivable functions, assisting the accounting team as needed while maintaining a strong focus on administrative responsibilities. Key Responsibilities Primary Responsibilities – Administrative Support Answer and direct phone calls, emails, and general correspondence Prepare, format, and distribute documents, reports, and correspondence Maintain organized electronic and physical filing systems Assist with onboarding paperwork and general HR-related administrative tasks Support management and staff with various administrative projects Greet visitors and provide general office support Perform data entry and filing related to accounting records Provide backup assistance for Accounts Payable and Accounts Receivable functions during absences or peak periods Maintain confidentiality of financial and company information Qualifications & Skills High school diploma or equivalent required; additional education in business or accounting is a plus Previous administrative experience required; accounting experience a plus Strong organizational and time management skills High level of attention to detail and accuracy Proficiency with Microsoft Office (Excel, Word, Outlook); accounting software experience a plus Ability to prioritize tasks and adapt to changing needs Strong communication and customer service skills Work Environment & Expectations Office-based position with standard business hours May occasionally assist with time-sensitive accounting deadlines Expected hours: 40.0 per week Work Location: In person