Project Billing Coordinator

Role, Function & OrganizationThe Billing Coordinator - Construction supports project operations by coordinating administrative, financial, and reporting activities across multiple job sites. This role ensures projects run smoothly by assisting with documentation, billing, and communication between project teams, vendors, and the Finance department. Key responsibilities include processing invoices and payroll documents, maintaining organized records, and supporting project forecasting and reconciliation. The position plays a vital role in maintaining financial accuracy, operational efficiency, and consistent communication across all phases of project delivery.At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. _As such the following values guide our behaviors: A Servant’s Heart – Focus on the Needs of Others, Wisdom – Insightful, Integrity – Honesty and Trustworthy, Courage – Decisive and Confident in Others, Humility – Modest and Respectful, Passion – Unfailing DedicationProject CoordinationEssential Duties and ResponsibilitiesSupporting project coordination needs as needed. Track job activity including materials, resources, equipment, and timelinesAdministration & SupportMaintain organized documentation of active and archived projectsMaintain required records, filing systems, and routine reporting schedulesCustomer & Vendor RelationsCommunicate with internal and external customersRequest vendor quotes and issue purchase orders as neededMaintain detailed customer notesDeliver consistent, high-quality service to customers, field personnel, and vendorsHelp ensure effective conflict management and professional communicationBilling & Financial SupportPrepare and process billing, change orders, and final invoicesProcess insurance certificates, contracts, and claims per project and customer requirementsTrack expenses and support cost monitoring and savings initiativesCompile invoice packets and supporting documents for billingPrepare and submit certified payroll, lien waivers, and related documentationHandle layoff checks and other site-specific paperworkFinancial Administration & ReportingSupport the Project Accountant with reconciliations, forecasting data, and job status reportingMaintain communication with project teams and Finance to ensure alignment on all site-level financial activitySafety/Hazard Recognition & EliminationUphold safety as the most important goal of our company. Support goal of achieving zero accidents.Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.Obtain safety training as expected by all company personnel.Qualifications And RequirementsPrior experience in billing and/or accounting in a construction environment is preferred but not requiredExperience, Skill And AbilitiesPositive safety attitude and personal integrity – both are non-negotiableProficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)Strong communication skills, both verbal and writtenStrong interpersonal skills; ability to interact with all levels of the company and customersCapable of maintaining important information confidentialAbility to accurately multi-task in a fast-paced environmentPhysical RequirementsOffice environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.Pieper Electric is an Equal Opportunity Employer.