Operations Manager & Executive Assistant

At Urbanica Furniture, we design modern office furniture that helps people work better, feel better, and create inspiring workspaces. As a fast-growing brand based in Miami, we’re looking for someone highly organized, proactive, and detail-oriented to work directly alongside our founder and help support the company’s day-to-day operations.This is a unique opportunity for someone who enjoys wearing multiple hats, solving problems quickly, and being involved in both the operational and strategic side of a growing business.Role DescriptionThis is a full-time hybrid role based in Miami for an Operations Manager & Executive Assistant.In this role, you’ll work closely with the founder to help manage daily operations, improve internal processes, coordinate projects, and keep the business running smoothly across different areas of the company. You’ll also provide executive support through calendar management, meeting coordination, communication follow-ups, and task prioritization.The ideal candidate is highly organized, resourceful, adaptable, and comfortable working in a fast-paced entrepreneurial environment where priorities can evolve quickly.Responsibilities Support the founder with day-to-day operational and administrative tasksManage schedules, meetings, follow-ups, and internal coordinationHelp improve workflows and operational efficiency across the businessCoordinate with vendors, partners, freelancers, and internal teamsAssist with project management and execution across different departmentsMaintain organization across documents, systems, and ongoing initiativesHandle communication and ensure tasks and projects move forward efficientlySupport special projects, launches, and company initiatives as neededQualifications Strong organizational and multitasking abilitiesExcellent communication and problem-solving skillsHighly proactive with a “figure it out” mindsetAbility to manage multiple projects and shifting prioritiesComfortable working independently and taking ownershipExperience in operations, executive assistance, office management, or project coordination is a plusProficiency in Google Workspace, Microsoft Office, and productivity toolsExperience working in a startup or fast-growing company environment is an advantage