Facilities Management Property Administrator

Admin Services Processing mail Bill paying Bill reconciliation Audit bills and Rate comparison 2 times a year (phone plans, utilities, credit cards etc) Insurance payments Insurance rate comparison annually (interfacing with agents) Email - sort through and process as needed Weekly status meeting (Monday morning) Administrative Assistant Responsibilities Account Receivable - proficient in Quickbooks Online Accounts Payable - QBO Invoicing Clients Producing Estimates Health Insurance – payment and shopping competitive pricing Support – Returning phone calls Support – Calendar Entries Support – Business and personal insurance payments Support – Minor Office IT issues. Changing printer ink, scanning, Out of Office Response. Updating contact cards in Outlook. Support - coordinating Fed Ex / UPS package sends Support - additional resource for creating and typing documents Hospitality – ordering lunch when applicable Office Supplies – Order and manage Coordinate annual charitable giving Coordinate gift giving Personal Executive Responsibilities Log user name and passwords accordingly Regulate online bill pay Pay needed bills (office, studio, residential) Process mail Changing address and mail correspondence Keeping abreast of the most current savings opportunities with regard to bills Travel planning and coordination including reservations, itinerary planning, etc. Email management, scheduling and calendaring Perform additional tasks as they arise Coordinate payroll with CPA Update Production Income Sheet Property Administrative Management Review and reconcile Quickbooks monthly to confirm receipt/deposit to bank Accounts receivable in Egnyte Add quickbooks payments to Spreadsheet Bill review and verification Rent collection verification Income logging Contractors – Selecting & obtaining multiple bids Payment to contractors Annual tax payments IT Responsibilities Simple updates to Wordpress sites Social Media Review B2C Social Pages - Facebook and Instagram Review B2B – Linked In Follow Social Media Strategy Financials Bookeeping and coordinating with bookkeeper for Download Stock statements Requirements College Graduate Five (5) years’ experience in field Three (3) references Trust worthy Hard & smart working Positive attitude dedicated in service Professional appearance Self-motivated Fluent computer skills Fluent in Word, Excel, Outlook, internet browsing, Power Point, Adobe, etc. Doesn’t require any sort of insurance Trial period of 3 - 6 months Terminated without question if isn’t compatible in work place Job Type: Full-time Pay: From $40,000.00 per year Benefits: Flexible schedule Schedule: 8 hour shift Day shift Weekends as needed Experience: Microsoft Excel: 1 year (Required) Microsoft Outlook: 1 year (Required) Organizational skills: 1 year (Required) Administrative experience: 1 year (Required) QuickBooks: 1 year (Required) Work Location: In person