Senior Project Manager

Building a Brand starts with a StoryFIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130 brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors.Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.Location: Hybrid must reside in Tri State area (NY/CT/NJ) 3 days a week in Greenwich, CT officeLearn more at www.firstagency.comWhat You Would Get To DoThe Senior Project Manager is responsible for supporting the client with their internal and/or client-facing events and conferences while consistently delivering exceptional service through excellent project management and creative solutions. This includes the management of all aspects of the event operation, from initial briefing to reconciliation, including but not limited to project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, gift selection, audio/visual needs, webcasts, staging, speaker selection, execution, reconciliation and so on.There is a requirement for onsite events to travel domestically or abroad as required.Your ContributionsFull life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacityFinancial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reportingSourcing, negotiating and managing site selections, contract management for venues and suppliersCoordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor managementWork seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholdersAssist with the training of new joinersManage and mentor a team, which may include up to 5 direct reports. Management responsibilities, if applicable, include:Managing vacation schedules for direct reports ensuring coverage for the client at all times including providing coverage when team members are out of the office on vacation or for an eventOversee workload of the team ensuring day to day understanding of capacity/pressure pointsManagement of staffing assignments considering individual team members capacities and capabilitiesManagement of personal development reviews for direct reportsLead and motivate direct reports, encouraging a productive and positive atmosphereWork with the team to ensure adherence to the client's standards of operation and policies; ensure compliance and risk guidelines are followedCreate and closely monitor value adds at every opportunity and demonstrate commercial awarenessShare knowledge of best practices, new suppliers, services and venuesDeepen relations with existing clients and maximize on all opportunities to generate new businessWhat We Are Looking For8-10 years' Event Management experience, preferably in the financial services industry or a corporate environmentAdvanced experience of events, conferences, meeting and production management, including but not limited to C-level executive dinners, cocktail receptions, meetings, recognition events, and sponsorshipsExtensive experience with managing senior clients in planning and execution of eventsExperience managing a team of employees is a plus, but not required as not all Senior Project Manager roles have management responsibilitiesStrong proficiency working in CventStrong proficiency with Microsoft Excel and Microsoft OfficeAdvanced project management skills with the ability to manage multiple projects simultaneouslyExcellent written and oral communication skillsExtensive industry knowledge of new suppliers, venues, services, and best practices with active participation in the industryStrong client management skills with the ability to influence and lead by example, fostering a positive environmentStrong team player, able to co-plan with colleagues and the client on large scale programsStrong ability to create best practice and take on new initiatives independentlyClient centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever changing demands and different client work stylesMotivated, self-starter, ability to take direction and work independently; ability to think innovativelyAt FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growthMedical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)401 (k)Five Flexible Spending Accounts OptionsGenerous Paid Time Off AllowanceEmployee Assistance Program (EAP)Life, Disability & Pet CoveragesWellness StipendMobile Phone AllowanceComplimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & moreAura Identity Theft ProtectionDiscretionary Bonus StructureGlobal Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.United States Residents:The base pay for this position ranges from $86,000 – $111,800. This role is also eligible for an annual discretionary bonus. (change as required)Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.#J-18808-Ljbffr