Facilities Coordinator

Job Title: Facilities Coordinator Job Type: Contract Site Type: Onsite (Austin, TX) Duration: 8 Months Job Overview: As a Facilities Coordinator within WWRGD's Store Development team, you will be responsible for the creation and maintenance of purchase order data for the organization and our related projects. You'll ensure data integrity, accuracy, completeness, and timeliness across hosting systems, primarily Coupa, in accordance with established procedures and policies. This role serves as a premier source for accurate, timely, relevant, and actionable contract issuance and analysis to support operational and budgetary decisions and process improvements across Store Development and the WWGS organization.Job Responsibilities: Data Management & System Administration (75%)Implement scalable data management frameworks and workflows to accommodate rapid business growth, ensuring systems and processes can flex to handle increased volume while maintaining data quality and efficiencyManage comprehensive data entry and validation processes across multiple enterprise systems (Coupa, Workday, Procore), ensuring adherence to established schedules and compliance requirementsExecute proactive data quality control measures through systematic audits and real-time monitoring to identify and resolve discrepancies in account codes, budgets, and invoicing before they impact business operationsLeverage AI tools and automation to streamline data entry, validation, and reporting processes and identify opportunities to implement solutions that boost productivity and reduce manual workloadVendor & Stakeholder Support (15%)Lead system optimization initiatives by analyzing user patterns and stakeholder requirements to enhance workflows and drive adoption of preferred tools and processesPartner with Indirect Procurement to manage vendor issues, including resolution of complex data issues and ensure accurate onboarding detailsServe as primary point of contact for cross-functional stakeholders, providing expert guidance on system usage while driving collaborative solutions to improve operational efficiencyAnalysis & Reporting (10%)Research and solve moderately difficult problems involving data integrity, data reporting, and data management systemsEvaluate and resolve issues using knowledge of what information to collect and where to find itJob Requirements:High school diploma1-2+ years of relevant experience in data management, procurement support, or related fieldProficient in Excel and the Microsoft Office suiteAbility to identify and correct moderately complex data integrity issues and perform business mathAbility to effectively present information and respond to questions in one-on-one interactions, meetings, and group presentations involving all relevant stakeholdersModels excellent customer service skillsPreferred Qualifications: Experience in data entry, facilities management, construction, or store development environmentsFamiliarity with procurement processes and vendor management, specifically Coupa procurement toolsExperience with data visualization and reporting toolsExperience utilizing AI/ML tools for data processing, automation, or analyticsKnowledge of budget coding structures and financial systemsUnderstanding of Amazon organizational structure, associated hierarchy, and approval levels*Salary Range: $32/hr with Medical, Vision, and Dental Benefits