Senior Administrative Assistant - Lymphoma Myeloma

Senior Administrative AssistantThe Senior Administrative Assistant supports the Lymphoma-Myeloma Department within the Cancer Medicine Division at MD Anderson Cancer Center. This role provides high-level administrative, fiscal, and logistical support to faculty and leadership, ensuring the effective coordination of meetings, academic conferences, clinical and research activities, and departmental operations within a fast-paced oncology environment. The Senior Administrative Assistant plays a critical role in supporting faculty productivity, compliance with institutional processes, and the overall operational success of the department. MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant contributes directly to this mission by providing reliable administrative expertise, managing complex coordination efforts, and serving as a trusted partner to faculty and administrators across the Lymphoma-Myeloma Department. The Senior Administrative Assistant position requires discretion, organization, and the ability to manage multiple priorities in support of patient care, research, and education. The ideal candidate for the Senior Administrative Assistant role brings a combination of strong administrative experience, fiscal coordination skills, and the ability to support faculty in a clinical and academic environment. This individual typically has experience in office administration, meeting coordination, purchasing, travel coordination, and financial tracking, along with strong written and verbal communication skills and the ability to work independently while collaborating with diverse stakeholders. The Senior Administrative Assistant role offers the opportunity to contribute meaningfully to MD Anderson's mission by supporting faculty and departmental operations within the Lymphoma-Myeloma Department. This position provides exposure to academic medicine, research, and clinical operations while offering opportunities for professional growth, collaboration, and work-life balance in a mission-driven healthcare environment. Salary Range - $45,500 - $57,000 - $68,500 The typical work schedule is Monday - Friday, with one day per week onsite and the remaining days worked remotely. Responsibilities Administrative and Meeting Coordination Organize and provide logistical support for programmatic meetings and conferences assigned to faculty Schedule clinical laboratory meetings, research laboratory meetings, committee meetings, and conference chair responsibilities Ensure meetings are fully prepared for faculty facilitation Record, distribute, and track meeting minutes and action items Fiscal Coordination and Budget Support Prepare purchase requisitions in accordance with institutional purchasing guidelines Monitor and balance assigned company center budget activity Perform complex account review, tracking, cost projections, and status reporting Identify potential budget issues and escalate as appropriate Prepare funding applications, budget projections, and justifications under faculty direction Track and report faculty expenditures using PRS Development Funds on a weekly and monthly basis Maintain accurate fiscal documentation and expenditure files Travel, Events, and Guest Coordination Coordinate travel arrangements for faculty guests, research teams, clinical teams, and external collaborators Prepare travel packets for preapproval in accordance with departmental policy Process travel reimbursements and ensure compliance with guidelines Coordinate monthly Hematology Grand Rounds and Statewide Grand Rounds speakers Send meeting invitations, make reservations, prepare itineraries, and escort guest speakers Provide full logistical coordination for monthly faculty dinners, including vendors, catering, RSVPs, budgeting, and on-site support Purchasing and Vendor Management Prepare and process purchase orders in accordance with institutional policies Obtain, review, and evaluate vendor quotes for cost-effectiveness Coordinate with vendors on availability and delivery timelines Monitor purchase orders through completion Resolve invoice or shipment discrepancies Manage E-Ship Global and Federal Express activities Clinical and Operational Support Ensure completion and signature of Provider Outage Forms for all faculty and advanced practice providers Coordinate with Clinical Medical Director to support clinic scheduling and budgeted clinical targets Perform other duties as assigned in support of departmental operations EDUCATION Required: High School Diploma or Equivalent Preferred: Associate's Degree Preferred: Bachelor's Degree WORK EXPERIENCE Required: Five years Administrative/secretarial experience Three years with Associate's degree or one year required experience with Bachelor's degree. OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.