Administrative Assistant

What Makes a Honda, Is Who Makes a HondaHonda has a clear vision for the future, and it’s a joyful one. We are looking for individuals with the skills, courage, persistence, and dreams that will help us reach our future-focused goals. At our core is innovation. Honda is constantly innovating and developing solutions to drive our business with record success. We strive to be a company that serves as a source of “power” that supports people around the world who are trying to do things based on their own initiative and that helps people expand their own potential. To this end, Honda strives to realize “the joy and freedom of mobility” by developing new technologies and an innovative approach to achieve a “zero environmental footprint.”We are looking for qualified individuals with diverse backgrounds, experiences, continuous improvement values, and a strong work ethic to join our team.If your goals and values align with Honda’s, we want you to join our team to Bring the Future!Job PurposeThe Executive Assistant position supports multiple Assistant Vice Presidents with administrative duties such as managing and maintaining daily calendars, meeting planning, expenses and travel plans. Also, communicates between associates, vendors, customers and works with dealers to set up meetings and other requirements. This position supports multiple different divisions and departments within the Auto Sales Business Unit including Honda Auto Sales, Acura Auto Sales, Sales & Logistics Planning and Auto Sales Planning divisions, and the Marketing Business Unit.Key AccountabilitiesExecutive & Administrative SupportManage and maintain complex executive calendars, coordinate meetings, conferences, and eventsArrange domestic/international travel, prepare detailed travel packets, and process expense reportsPrepare correspondence, presentations, meeting materials, agendas, and reportsServe as liaison between executives and associates, dealers, customers, vendors, and external partnersHandle confidential and sensitive information with discretion and sound judgmentSupport Japanese staff and cross-cultural coordination as requiredOffice, Division & Zone OperationsProvide general administrative and clerical support (phones, correspondence, records management, filing)Coordinate office operations, onboarding support, system access, and equipment requestsOversee or support other administrative associates; provide guidance and training as necessaryEnsure compliance with record retention, documentation, and internal policiesFinancial, Budget & Systems SupportProcess accounts payable, requisitions, SAP transactions, cost center administration, and credit card reconciliationsTrack, monitor, and reconcile departmental, divisional, or zone budgets; prepare budget reportsEnsure timely invoicing and payment processingReporting, Data Analysis & ProjectsCompile, analyze, and distribute daily, weekly, and monthly business and sales reportsUtilize internal systems and Microsoft Office tools to support data analysis and executive decision-makingLead or support special projects, divisional initiatives, national programs, meetings, and eventsAnticipate operational issues and proactively recommend solutionsQualifications, Experience, And SkillsAssociate or bachelor’s degree preferred, or equivalent combination of education and experience2 - 5 years of progressive administrative or executive assistant experience supporting senior leadershipOther Job-Specific SkillsExceptional organizational, time management, and prioritization skillsStrong verbal and written communication skillsHigh level of professionalism, discretion, and judgmentAdvanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook; experience with SAP and internal reporting systems preferredAbility to work independently, manage competing priorities, and meet deadlinesStrong interpersonal skills with ability to build effective relationships at all organizational levelsWhat differentiates Honda and make us an employer of choice?Total RewardsCompetitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)Paid OvertimeRegional Bonus (when applicable)Industry-leading Benefit Plans (Medical, Dental, Vision, Rx) Paid time off, including vacation, holidays, shutdownCompany Paid Short-Term and Long-Term Disability 401K Plan with company match + additional contributionCareer GrowthAdvancement OpportunitiesCareer Mobility Education Reimbursement for Continued LearningTraining and Development Programs Additional OfferingsTuition Assistance & Student Loan RepaymentLifestyle AccountChildcare Reimbursement AccountElder Care SupportWellbeing ProgramCommunity Service and Engagement ProgramsProduct ProgramsHonda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.