Hiring - Administrative / Clerical Specialist (Multiple Levels)

Dice is the leading career destination for tech experts at every stage of their careers. Our client, BizTech Fusion, is seeking the following. Apply via Dice today!HiGreetings from BizTech Fusion!We are seeking an Administrative / Clerical Specialist to support office and departmental operations in a structured, process-driven environment. This role offers opportunities across multiple levels (Clerical 1 4), with responsibilities ranging from basic administrative support to advanced coordination, reporting, and operational support based on experience.Position: Administrative / Clerical Specialist (Multiple Levels)Location: Seattle, WA - 98121Duration: Long-Term ContractJob Description:Key Responsibilities By Level Clerical Level 1 (0 1 Year | Entry-Level Support)Perform basic clerical tasks including filing, data entry, and document handlingAnswer phones and manage front desk/reception dutiesSort and distribute mail and assist with copying and scanningMaintain office supplies and basic recordsOperate office equipment (copier, scanner, shredder) Clerical Level 2 (1 3 Years | Administrative Support)Manage calendars and schedule meetings/appointmentsPrepare and process correspondence, reports, and documentsMaintain filing systems and retrieve data from records/databasesRespond to internal and external inquiriesSupport departmental coordination and routine administrative processes Clerical Level 3 (3 5 Years | Advanced Coordination)Coordinate meetings, events, and departmental activitiesDraft, proofread, and manage reports, contracts, and documentationCommunicate with stakeholders, vendors, and external agenciesMaintain records, logs, and compliance-related documentationAssist with budget tracking and reportingSupport project/program-related administrative functions Clerical Level 4 (5+ Years | Lead Administrative Support)Manage complex scheduling for senior leadershipOversee administrative processes and ensure compliance with policiesSupport procurement, payroll coordination, and financial trackingPrepare analytical reports, presentations, and correspondenceCoordinate large-scale meetings, events, and public-facing activitiesHandle sensitive information and prioritize critical tasksCore Responsibilities (All Levels)Provide administrative and clerical support across departmentsMaintain accurate records and documentationEnsure adherence to organizational policies and proceduresDeliver high-quality customer service to internal and external stakeholdersRequired Skills & CompetenciesStrong organizational and multitasking abilitiesExcellent verbal and written communication skillsAttention to detail and accuracyProblem-solving and time managementCustomer service orientationTechnical SkillsMS Office (Word, Excel, PowerPoint, Outlook)SharePoint / OneDrive (preferred)Data entry and record management systems