Staff Services Analyst I/II/III (Fiscal)

Statement on Remote Work Policy – Mono County, California “Mono County does not allow fully remote positions. All employees are required to perform their job duties in person at their designated work location(s) to ensure adherence to Mono County policies, state labor laws, applicable tax regulations, and operational requirements. Requests for intermittent remote work may be considered on a case-by-case basis and are subject to the approval of both departmental management and Human Resources.” Description The first review of applications will take place on December 16, 2025. Subsequent reviews will occur every two weeks until the position is filled.. Classification Definition The Staff Services Analyst I/II classes are responsible for performing general administrative, personnel, staff development, fiscal, and/or program analytical work. Incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional area issues and alternatives; review and analyze proposed legislation and advise management on the potential impact; make decisions in financial, personnel, and other administrative systems of average to difficult complexity; and prepare correspondence. The Staff Services Analyst I level is the entry level into the professional series. Incumbents work under close supervision. Assignments are generally limited in scope and under the direction of a higher-level employee. As experience is gained, the incumbent is granted more independence from supervision. Most incumbents are expected to promote to the II level after a year of satisfactory performance; however, positions limited to analytical duties of a more routine, repetitive nature will be permanently allocated to the I level. The journey level in the series and under general supervision, is responsible for performing at the journey level, working independently, performing the full range of duties. It differs from the Senior Staff Services Analyst in that the latter either supervises technical staff and other analysts or is given the highly specialized and complex assignments consisting of department-wide responsibilities. Staff Services Analyst II level, assignment can be in any of one the following options: General, Personnel, Staff Development, Fiscal, or Program Analysis. In addition to assignment in one of the options, separate minimum qualifications and recruitments are permitted which allow for separate lists for each option that meet the specific needs of the assignment. If a position in this class is allocated to one of the options, the assignment of such option is made only in those departments that are large and complex enough to support such specialized assignments. Staff Services Analyst III leads and/or performs complex professional-level analytical duties involving general administrative, personnel, staff development, statistical, fiscal, and/or program work; and performs other work as required. This is the advanced journey/specialist level class in the professional Staff Services series. Similar to the Staff Services Analyst I/II, a Staff Services Analyst III may supervise subordinate clerical or technical staff. However, unlike a Staff Services Analyst I/II, a Staff Services Analyst typically has responsibility for one or both of the following: Serving as a lead worker over a staff support services unit by assigning, monitoring, and reviewing the work of other professional analysts engaged in general administrative, personnel, staff development, fiscal, and/or program analytical work. Rarely, an incumbent may directly supervise another analyst when the lower level analyst's assignments involve the more routine and repetitive work, and where supervision of that employee is ancillary to the incumbent's preponderant duties. Performing the more advanced and complex analytical work in the work unit. This typically includes coordinating department-wide administrative activities and/or projects. Duties require advanced and extensive knowledge pertaining to administrative service functions. The Staff Services Analyst III differs from the Staff Services Analyst II in that incumbents in the latter class do not lead the work of other analysts nor are they typically assigned to coordinate specialized administrative functions with department-wide scope. This class also differs from the class of Supervising Staff Services Analyst in that the latter is preponderantly a first-level supervisor over a group of analysts. Finally, this class differs from Staff Services Analyst Manager in that the latter is the highly advanced level in the Staff Services Analyst series where incumbents serve as functional managers (e.g., as a fiscal administrator or officer) over a complex staff services function but may not have first-line supervisory responsibility over other analysts. Examples of Duties TYPICAL DUTIES Duties may include, but are not limited to, the following. For Staff Services Analyst I, duties are performed at the entry level: For All Options: Compiles and analyzes data and makes recommendations on the formulation of policy and procedures and staffing and organizational changes. Conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or programmatic problems. Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and /or coordination of personnel functions. Participates and assists in the design, implementation, and installation of new and revised programs, systems, software, procedures, methods of operation, and forms. Assists in coordinating and monitoring the administrative functions of the department; compiles materials; assists in the preparation of budgets, reports, manuals, and publications. Assists in the coordination of departmental activities with other departments, divisions, units, and with outside agencies; represents the department in committee meetings; responds to complaints and requests for information. Reviews, evaluates, and decides on appeals in administrative hearings. May lead and train staff as assigned. Performs related duties as assigned. For Personnel Option (in addition to the general duties): Assists with or conducts recruitments and examinations, including outreach activities for equal employment opportunity recruiting. Assists with or conducts classification and pay studies, including job audits, salary surveys, class specification revisions, or new class development. Assists or handles various labor relations activities including handling grievances and serving as a team member during negotiations. Conducts investigations into a variety of employee and/or consumer complaints, including civil rights complaints. For Staff Development Option (in addition to the general duties): Conducts assessment to determine training and development needs. Identifies, develops, and/or coordinates resources for training and staff development including workshops, college coursework, training programs, and on-the-job training sessions. Conducts workshops and training sessions on a variety of topics including but not limited to technical skills, program areas, supervisory principles, customer service skills, safety, diversity, and sexual harassment prevention training modules. For Fiscal Option (in addition to the general duties): Performs fiscal analysis and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities; analyzes findings and prepares recommendations for department management. Assists in budget preparation, proper expenditure coding, document preparation, and other financial-related activities; monitors budget for various units and projects. Assists in the fiscal and accounting oversight, monitoring, and management of contracts, grants, and other funding/expenditure sources. For Program Analysis Option (in addition to the general duties): Plans, identifies, and analyzes program administration problems and develops solutions. Reviews regulatory materials for program impact; possible review and revision of current systems and procedures. Coordinates multi-disciplinary groups for program systems review. Staff Services III: Depending on assignment, duties may include, but are not limited to, the following: Leads and performs complex professional-analytical work pertaining to the review and analysis of departmental operations, policies, and procedures, which may include ad hoc analyses of various statistical and fiscal data. Assigns coordinates, schedules, and monitors subordinates' work; may provide trainingand instruction to subordinate employees. Performs advanced and specialized analytical assignments that typically includecoordinating department-wide functions and/or projects and require extensive knowledgeof assigned administrative functions. Plans and coordinates studies of administrative and operational activities including fiscaloperations, budget preparation and control, equipment usage, staff patterns, work flow,space utilization, affirmative action, and training plans. Conducts statistical analysis of financial and caseload data. Conducts special studies of new and existing programs and special projects to determinefeasibility, resolve problems, and increase efficiency, including organizational, technical,and fiscal research and analysis (e.g. needs assessment, survey analyses, grant writing,and program standards development). Meets with managers and executives to clarify and explain data, resolve problems, andprepare detailed budget and financial documents. Participates in the preparation of the department's annual budget, including analysis andestimates of expenditures an projections of revenues. Prepares and monitors contracts and agreements with outside suppliers, serviceproviders, leasing agents, and others. Recommends solutions to address contractualproblems. Enforces legal agreements to ensure contract compliance. Coordinates with theCounty Counsel's Office for the preparation of agreements, contracts, and leases. Assists in the development and administration of competitive bid processes andcontractual agreements. Determines reasons for variations in expenditures and revenue as compared to budget. Researches information on, reviews and analyzes existing and new legislation,regulations, ordinances, and court cases to determine their impact on programs, practices,policies, and procedures. Serves as a resource to management regarding the administrative aspects of a programor staff service; represents the department in meetings with personnel from otherdepartments and agencies. Makes oral presentations before committees, boards, commissions, departmental staff,advisory groups, and/or community groups to provide information and recommendations,advocate a position, encourage participation, and/or respond to questions. Provides courtroom testimony, depositions, and/or makes presentations to anAdministrative Law Judge on behalf of the assigned department. Prepares and edits written documents (e.g. memos, letters, board letters, reports,manuals, and other documents); including reports and summaries on a variety of policydirectives, procedures, legislation, ordinances, regulations, and laws; ensuring accuracyand correct language usage. Collaborates with County departments and agencies to assure cross-functional projectssuch as class studies, redistricting, preparation of fee schedules, capital projects andothers align with County-wide goals and objectives. Analyzes and develops facility space projections to assist with capital budget planning.Prepares cost/benefit analyses of different facility and space options. Performs financialanalyses on facilities-related subjects and trends. Prioritizes workload in order to complete work in a timely manner and meet criticaldeadlines. May supervise the work of technical and/or clerical support staff. Performs related duties as assigned.