Listing & Administrative Coordinator

In Office | On-site Appointments | 8:30AM-5:30PM | M-FAbout the Role We are a top-producing luxury real estate team based in Boca Raton, specializing in country club estates, waterfront properties, luxury condominiums, and other high-end homes throughout Boca Raton, Delray Beach, and the surrounding area. We are looking for an organized, dependable, and detail-oriented Listing & Administrative Coordinator to support the day-to-day operations of our listings and office workflow. This role is ideal for someone who is proactive, polished, extremely detailed oriented, and comfortable managing multiple moving pieces in a fast-paced environment. A large portion of the work will be office-based, with visits to local properties as needed. This is an important support role for a busy team. The right person is someone who notices what needs attention, follows through consistently, and helps keep projects, timelines, and communication on track.What You Will Be DoingManage principal agent’s personal calendar and schedule appointmentsAssist with preparing listing materials, presentations, and comparable market analysis packages using team templatesEnter and update listing information in the MLSHelp maintain listing files, disclosures, HOA information, and other required property detailsCoordinate scheduling for photography, signage, vendors, and other pre-listing needsUpdate task management and transaction systems to keep records accurate and currentMonitor shared inboxes and route inquiries appropriatelyMeet with clients, visit listings, and manage in take formsAssist with scheduling listing-related appointments and property accessSupport the team with occasional field tasks such as signage placement, lockbox coordination, key pick-up or drop-off, and access logisticsHelp with general administrative tasks that support a fast-moving real estate teamWhat We Are Looking For0 to 2 years of experience in an administrative roleStrong organizational skills and attention to detailComfortable working in an office five days a week, with local travel to propertiesReliable transportation and a valid Florida driver’s licenseProfessional and composed in interactions with clients and vendorsComfortable learning and working across multiple software platformsAble to manage deadlines, stay organized, and follow through without constant oversightNice to HaveExperience in real estate or a fast-paced client service environmentFamiliarity with Beaches MLS, though not requiredActive Florida real estate license, though not required