A/R - A/P Specialist

Accounts Receivable/Accounts Payable SpecialistPosition SummaryThe Accounts Receivable/Accounts Payable Specialist will assist in ensuring that the company receives payment for goods and services offered to clients and pays vendors in a timely manner. This position needs a team player - someone who is not only exceptional at multi-tasking but also thrives on troubleshooting and owning processes.Key ResponsibilitiesPrepares, posts, verifies, and records customer payments and transactions related to accounts receivable.Deposits checks via check scanner.Creates invoices according to company practices; submits invoices to customers.Create reports regarding the current status of customer accounts as requested.Identify past-due customer accounts, draft correspondence or call customers regarding past-due accounts in effort to get payment and maintain collection files.Research any customer invoice discrepancies with help of accounting staff and customer service.Collaborate with Director of Finance to review accounts receivable aging on a periodic basis.Monitor the receivables and payables inbox.Collect and distribute mail daily.Voucher vendor invoicesCreate payments to vendorsAdd new vendorsProcess install invoices and install order linesYear end 1099 processingMaintain vendor COI and W-9 documentsManage company credit cards and petty cashWilling to be a backup for other accounting duties as necessary.Abide by all Howard Company rules and regulations as noted in the Employee Handbook.Other duties as assigned.RequirementsHigh school diploma or equivalent required; associate degree in accounting preferred.2 years of accounting experience in a manufacturing environment highly preferred.High level of accuracy, efficiency, and attention to detail.Strong math, typing, and computer skills, especially with accounting software and MS excel.Ability to communicate internally and with customer and vendors via phone, email and in person.Excellent research, problem-solving, and time management skills.Ability to operate related office equipment, such as computers, scanner and copier.Syteline experience is a plus.Able to work independently but also within a team.Physical RequirementsAbility to sit or stand for extended periods of time.Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.Visual acuity and ability to read small print.Hearing acuity and ability to communicate effectively with others.Ability to lift and move office supplies and equipment.Mobility and ability to move around the office as needed.