Manufacturing Administrative Assistant

Job Description This position performs a variety of complex administrative functions. Relieves managers or executives of administrative type functions. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Consistently works on complex assignments requiringAll candidates should make sure to read the following job description and information carefully before applying.independent action and a high degree of initiative to resolve issues. Acts independently to determinemethods and procedures on new assignments.Essential Duties and Responsibilities include the following (other duties may be assigned):• Read and routes incoming mail. Prepares outgoing mail and correspondence, including e­mail and faxes.• Prepares advanced correspondence including letters, memoranda, and reports. Makescopies or scans correspondence or other printed materials as applicable.• Organizes and maintains file system, and files correspondence and other records.• Answers and screens manager's telephone calls, and arranges conference calls.• Coordinates manager's schedule and makes appointments. Arranges and coordinatestravel schedules and reservations.• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.• May handle a wide variety of situations and conflicts involving the clerical andadministrative function of the office.• Responsible for confidential and time sensitive material.• Greets scheduled visitors and conducts to appropriate area or person.• Coordinates activities between departments and outside parties. Contacts companypersonnel at all organizational levels to gather information and prepare reports.• Generates complex reports, handles multiple projects, and prepares and monitors invoices and expense reports.• Conducts research, analyzes data, determines approach, compiles and preparesreports/recommendations for management decision making.• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.• Ensures operation of equipment by completing preventive maintenance requirements;calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.• Organize and maintain Cable Department file system and files correspondence/records.• Maintain and update ERP and database of Cable Department products.• Create and distribute work procedures, job numbers, travelers, and product identification tags.• Prepare customer inventory reports and asset reports for clients, as requested.• Reconcile incoming cable shipments with customer and production team.• Assign, issue and maintain serial numbers for cables and related products.• Prepare packing lists and shipping paperwork for cable products and return of customer owned products.• Create and edit spreadsheets in MS Excel.• Conduct research, compile and type statistical reports.• Maintain department employee information (Teledyne and contractor).• Perform daily attendance verification and communicate any absences to department management team.• Collect and review contractor time sheets prior to submitting to department management team for approval.• Prepare outgoing mail and correspondence, including e-mail and faxes.• Conduct department specific new hire orientation of timekeeping system, break times, and other administrative details to new employees. xaygatp • Perform all other duties requested, directed, or assigned.