Executive Administrative Assistant

DescriptionKanawha Scales & Systems (KSS) is a leader in industrial weighing, measurement, and automation solutions, supporting customers across manufacturing, mining, utilities,?logistics, aerospace, defense, and energy. For decades,?we’ve?built our reputation on technical?expertise, reliable service, and a simple philosophy: take care of our customers and take care of our people.?At KSS, our people are what set us apart. We offer competitive pay, strong benefits, and ongoing training to support long-term growth. As we continue to expand, we?provide real opportunities for employees?to develop their skills, advance their careers, and make an impact.?We are seeking an Executive Assistant to the CEO to serve as a trusted partner to senior leadership, playing a critical role in managing priorities, streamlining operations, and maximizing the effectiveness of the executive team. This position goes beyond traditional administrative support by owning workflows, driving follow-through, and ensuring alignment across key initiatives.The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment—someone who can anticipate needs, exercise sound judgment, and act as an extension of the CEO.RequirementsKey ResponsibilitiesExecutive & Strategic SupportOwn and prioritize the CEO’s calendar, ensuring alignment with business priorities and strategic initiativesCoordinate complex scheduling, travel, and internal/external meetings with a high level of accuracy and foresightAct as a gatekeeper and representative of the CEO, managing communications and responding on behalf of leadership when appropriatePrepare the CEO for meetings by developing agendas, compiling materials, and providing relevant contextOperational & Organizational LeadershipTrack key initiatives, action items, and deliverables to ensure timely execution and accountabilityCoordinate leadership meetings and assist in driving follow-ups across departmentsSupport internal communications and help maintain alignment across teamsPartner cross-functionally to improve workflows, communication, and overall efficiencyAdministrative & Project SupportPrepare reports, presentations, and spreadsheets to support decision-makingAssist with documentation, reporting, and general administrative needsCoordinate company events, leadership offsites, and internal meetingsHandle sensitive and confidential information with the highest level of discretionQualifications3+ years of experience supporting senior leadership (Executive Assistant experience strongly preferred)Proven ability to manage multiple priorities and adapt in a fast-paced environmentExceptional organizational and time management skillsStrong written and verbal communication skillsHigh level of professionalism, discretion, and sound judgmentProficiency in Microsoft Office (Outlook, Excel, Word)Ability to anticipate needs and take initiative with minimal directionWork EnvironmentOffice-based role in Poca, WVPrimarily sedentary work with frequent computer and communication tasks"What We OfferWe provide a competitive compensation and benefits package, including:Health Insurance: Highmark Critical Illness, Accidental, and Hospital Indemnity Plans Dental and Vision Plans Company-paid STD & LTD Disability Insurance Educational and Tuition Reimbursement Maternity (12 weeks) and Paternity Leave Employee Assistance Program Basic & Voluntary Life AD&D 401(k) Retirement Plan: 4% employer match Paid Time Off (PTO) Company-provided PPE Employee discounts on products and services Networking and professional development opportunitiesAdditional InformationThis job description is not intended to cover all duties, responsibilities, or activities required of the employee. Responsibilities may change at any time with or without notice.Proof of authorization to work lawfully in the United States is required.Kanawha Scales & Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran statusSalary Description$55,000 - $60,000