Office Administrative Assistant

Office Administrative AssistantWilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing teamwork, collaboration, client service, and innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position Qualifications Minimum of 1 year experience in a law firm setting Good working knowledge of legal documents Prior experience with law office processes; in the area of litigation is a plus Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys Excellent organization, attention to detail, strong written and verbal communication skills Must be highly dependable and able to work well in a team environment. Ability to E-file in State and Federal Courts; is a plus Notary Public license a plus Responsibilities Answer main telephone line Prepare Client Vendor Invoices for Payment Send Legal Service Invoices to Client Light Bookkeeping Create and maintain case and mail lists Log and track all faxes and overnight deliveries Save items to document managing system in a cohesive manner; experience with iManage a plus Calendar items Prepare form and simple letters Copy and compile documents, CDs and flash drives Download document productions from external links Greet and screen guests Maintain a neat and professional reception and conference room areas Coordinate all conference room schedules Additional tasks as requested Why Should You Apply? Outstanding benefits package, including 401k match and generous PTO plan Ample opportunities for professional development and advancement Access to corporate discount plans and other benefits